Senior Marketing and Client Services Coordinator - Occupier Services Bay Area

Colliers International (Quebec); San Jose (CA); On-site; USD 47,000 - 57,000; Full time

Job summary

Colliers is seeking a Senior Marketing and Client Services Coordinator to deliver high-quality marketing, graphics, presentation, and administrative support to a team of tenant representation brokers locally and globally. The role emphasizes strong graphic design, organization, and project management skills.

You will develop polished client-facing materials, coordinate multiple projects, and ensure professional service.

Qualifications

• Bachelor's degree in Marketing, Graphic Design, Business, Real Estate, or related field.
• Minimum of 3 years in marketing, graphics, presentation, or client services.
• Proficiency with Adobe InDesign; strong PowerPoint skills in Microsoft Office.

Responsibilities

• Develop polished client presentations, pitches, proposals, tour books, surveys, flyers, and other client-facing collateral.
• Use Adobe InDesign, PowerPoint, and other design tools to create compelling materials that support brokers and clients.
• Manage marketing projects from start to finish, coordinating with brokers to meet deadlines.

Skills

Graphic design

Presentation

Project management

Proofreading

Adobe InDesign

PowerPoint

AI awareness

Strong communication

Education

Bachelor's degree in Marketing/Graphic Design/Business/Real Estate or related field

Tools

Adobe Creative Suite (InDesign)

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About the role

As a Senior Marketing and Client Services Coordinator (internally called Senior Client Services Coordinator), you will provide high-quality marketing, graphics, presentation, and administrative support to a team of tenant representation office brokers serving clients locally and globally.

You will develop polished client-facing materials, coordinate multiple projects, and help the brokerage team deliver responsive and professional service. This role is ideal for someone with strong graphic design, presentation, organizational, and project management skills who can manage competing priorities with minimal supervision.

In this role, you will:

• Develop polished client presentations, pitches, proposals, tour books, surveys, flyers, and other client-facing collateral.
• Use Adobe InDesign, PowerPoint, and other design tools to create visually compelling, professional materials that support brokers and their clients.
• Manage presentation and marketing projects from start to finish, coordinating with brokers to understand needs, manage timelines, and deliver high-quality work on deadline.
• Gather and organize market, property, and research information to support tenant representation presentations, surveys, and client deliverables.
• Create and update maps, charts, graphics, and other visual aids to clearly communicate information.
• Proofread and review materials for accuracy, consistency, grammar, formatting, and overall visual quality.
• Partner closely with brokers to manage multiple projects and priorities, proactively tracking deadlines and following through on deliverables.
• Provide a professional, responsive experience when supporting clients, brokers, and internal partners.
• Serve as the primary onsite Client Services resource, providing day-to-day support including coordinating meetings, arranging client lunches, printing and binding materials, and preparing meeting rooms and presentation materials.
• Provide additional administrative and project support to the brokerage team as needed.

What you bring

• Bachelor's degree, preferably in Marketing, Graphic Design, Business, Real Estate, or a related field.
• Minimum of 3 years of experience in a related marketing, graphics, presentation, or client services role preferred.
• Intermediate proficiency with Adobe Creative Suite, particularly Adobe InDesign.
• Intermediate proficiency with Microsoft Office Suite, with strong PowerPoint skills. An interest in utilizing AI would be advantageous.
• Strong graphic design, presentation, proofreading, and project management skills.
• Ability to manage several projects and deadlines simultaneously with minimal supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Commercial real estate or professional-services experience is an asset.

Pursuant to state/local law, Colliers is disclosing the following information:

• Area/Location Specific: San Jose, CA (Onsite)
• Approximate Hourly Range for this Role: $34.12/hour to $41.61/hour

This is an Onsite working arrangement at our San Jose, CA office.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, gene

#LI-NF1

#LI-Onsite