Senior Marketing and Client Services Coordinator | Occupier Services Bay Area

Colliers International; San Mateo (CA); On-site; USD 47,000 - 57,000; Full time

Job summary

Colliers is seeking a Senior Marketing and Client Services Coordinator to provide marketing, graphics, presentation, and administrative support to a tenant representation team, serving clients globally. The role emphasizes polished client materials and strong design skills.

You will develop client-facing collateral, coordinate projects, and deliver high-quality work on deadline with strong organizational and communication skills. Onsite in San Jose, CA.

Qualifications

• Bachelor’s degree preferred in Marketing, Graphic Design, Business, Real Estate, or related field.
• Minimum of 3 years of experience in a related marketing, graphics, presentation, or client services role preferred.
• Intermediate proficiency with Adobe Creative Suite, particularly Adobe InDesign.
• Intermediate proficiency with Microsoft Office Suite, with strong PowerPoint skills. An interest in utilizing AI would be advantageous.
• Strong graphic design, presentation, proofreading, and project management skills.
• Ability to manage several projects and deadlines simultaneously with minimal supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Commercial real estate or professional-services experience is an asset.

Responsibilities

• Develop client presentations, pitches, proposals, and client-facing collateral.
• Use Adobe InDesign, PowerPoint, and design tools to create professional materials.
• Manage marketing projects from start to finish with brokers to meet deadlines.
• Gather market, property, and research data to support client deliverables.
• Create and update maps, charts, and graphics to communicate information.
• Proofread materials for accuracy, consistency, and formatting.
• Collaborate with brokers to manage multiple projects and deadlines.
• Provide professional, responsive support to clients and internal partners.
• Onsite Client Services support: coordinate meetings, lunches, and presentation rooms.
• Provide additional administrative support to the brokerage team as needed.

Skills

Graphic design

Presentation

Proofreading

Project management

Communication

Attention to detail

Education

Bachelor’s degree in Marketing/Design/Business

Tools

Adobe InDesign

Adobe Creative Suite

PowerPoint

Microsoft Office

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This is an Onsite working arrangement at our San Jose, CA office.***

About the role

As a Senior Marketing and Client Services Coordinator (internally called Senior Client Services Coordinator), you will provide high-quality marketing, graphics, presentation, and administrative support to a team of tenant representation office brokers serving clients locally and globally.

You will develop polished client-facing materials, coordinate multiple projects, and help the brokerage team deliver responsive and professional service. This role is ideal for someone with strong graphic design, presentation, organizational, and project management skills who can manage competing priorities with minimal supervision.

In this role, you will

• Develop polished client presentations, pitches, proposals, tour books, surveys, flyers, and other client-facing collateral.
• Use Adobe InDesign, PowerPoint, and other design tools to create visually compelling, professional materials that support brokers and their clients.
• Manage presentation and marketing projects from start to finish, coordinating with brokers to understand needs, manage timelines, and deliver high-quality work on deadline.
• Gather and organize market, property, and research information to support tenant representation presentations, surveys, and client deliverables.
• Create and update maps, charts, graphics, and other visual aids to clearly communicate information.
• Proofread and review materials for accuracy, consistency, grammar, formatting, and overall visual quality.
• Partner closely with brokers to manage multiple projects and priorities, proactively tracking deadlines and following through on deliverables.
• Provide a professional, responsive experience when supporting clients, brokers, and internal partners.
• Serve as the primary onsite Client Services resource, providing day-to-day support including coordinating meetings, arranging client lunches, printing and binding materials, and preparing meeting rooms and presentation materials.
• Provide additional administrative and project support to the brokerage team as needed.

What you bring

• Bachelor's degree, preferably in Marketing, Graphic Design, Business, Real Estate, or a related field.
• Minimum of 3 years of experience in a related marketing, graphics, presentation, or client services role preferred.
• Intermediate proficiency with Adobe Creative Suite, particularly Adobe InDesign.
• Intermediate proficiency with Microsoft Office Suite, with strong PowerPoint skills. An interest in utilizing AI would be advantageous.
• Strong graphic design, presentation, proofreading, and project management skills.
• Ability to manage several projects and deadlines simultaneously with minimal supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Commercial real estate or professional-services experience is an asset.

Area/Location Specific: San Jose, CA (Onsite)

Approximate Hourly Range for this Role: $34.12/hour to $41.61/hour

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.