Senior Manager, Train Operation & Construction Planning

Long Island Rail Road; United States; On-site; USD 129,000 - 162,000; Full time

Benefits offered by this job

Telework eligible

Job summary

Long Island Rail Road in New York, NY, invites applications for Senior Manager, Train Operation & Construction Planning within the Special Projects department. This role leads design and construction coordination with consultants, contractors, and multiple agencies to ensure schedules and budgets are met.

You will oversee safety and quality, manage staff, review changes, and coordinate across departments to obtain approvals for capital projects, while acting as liaison to Amtrak, MTACC, MNRR,

Responsibilities

• Manage project team and task groups
• Provide a single point of contact for all project activities
• Coordinate with Operations, Engineering, and 3rd party contractors to support projects
• Identify constructability concerns and manage changes in scope, budget and schedule
• Review contracts, procurements, submittals and change orders
• Prepare schedules, budgets and project documentation ensuring safety and quality

Job description

Description

Position at Long Island Rail Road

• Job Title: Senior Manager, Train Operation & Construction Planning
• Department: Special Projects
• MTA Agency: Long Island Rail Road
• Primary Location(s): New York, NY
• Salary Range: $129,446- $161,807
• Regulated/Safety Sensitive: Non-DOT Regulated/Safety Sensitive
• Union Affiliation: Non-agreement
• Closing Date (if applicable): Until Filled
• Shift (if applicable):
• Title 55-a (yes or no): Not Applicable
• Other: Telework eligible

THIS ROLE IS OPEN ONLY TO CURRENT LIRR EMPLOYEES

ABOUT THE AGENCY

Chartered in 1834, the Long Island Rail Road (LIRR) is the largest, busiest, and oldest continuously operating commuter railroad in the United States. In 2024, this 24/7/365 operation served 75.5 million riders on a system that stretches nearly 120 miles — from Penn Station and Grand Central Madison in Manhattan to Montauk on the eastern tip of Long Island.

JOB SUMMARY

This position is responsible to manage and coordinate activities of design and construction consultants, construction contractors, LIRR/Amtrak Force Account and private developers to ensure they meet established schedules and budget criteria. Oversee the coordinate with Transportation, M of E and all Engineering departments in response to service disruptions. Represent LIRR as liaison to facilitate project activities, manage and coordinate activities of with all LIRR Departments, Amtrak MTACD, NYCTA, MNRR and 3rd party agencies to ensure that necessary approvals are obtained to implement projects.

Nature & Scope

To assure that all necessary reviews and inspections are performed. Fill in for the Senior Director as needed. Manage activities of technical and administrative staff for the implementation of capital projects. Prepare reports, presentations and all other required administration. Resolve design and construction problems. Review changes and participate in change order negotiations. Approve invoices and other project charges. Prepare schedules and budgets for the performance of work.

DUTIES AND RESPONSIBILITIES

Project Management

• Manage project team and task groups
• Provide a single point of contact for all project activities
• Manage issues that affect project performance and propose alternate courses of action resulting in improved performance
• Manage control of scope, schedule, budget, quality, and user needs
• Identify, develop and implement solutions to minimize impacts to Train Operations Public Affairs, User, and all LIRR Operating Departments
• Take lead and prompt action in arbitrating/resolving job related problems.
• Perform field visit; identify constructability concerns
• Identify and manage changes in project scope, budget and schedule.
• Document and distribute lessons learned; maintain open items logs.
• Manage a process for improved project performance and pursue opportunities to reduce costs
• Manage project closeout process; maintain project verification logs
• Conduct monthly meetings and issue minutes; produce monthly summary updates
• Coordinate and integrate with Operations, Engineering, 3rd Party Contractors and other Departments to support projects and maintenance.
• Establish Project Organization and Distribution Lists, oversee committee workshops
• Establish, coordinate, execute Track Outages as required

End Results Expected

• Assures a quality project within scope, budget and on schedule.
• Assures work conforms to contractual requirements and is performed in an effective and professional manner.
• Assure all 3rd party contractor work is performed safety and efficiently.
• Oversee the coordination of access & protection.
• Manage coordination of all 3rd party activities with various departments at LIRR, Amtrak, MTACC, MNRR and NYCTA.

Goals

• Manage department goals
• Manage departmental initiatives
• Manage strategies to increase effectiveness of departmental resources
• Exercise good people skills and cooperate with other departments
• Promote Partnering

End Results Expected

• Department goals are achieved.

Manage Contractor/Procurement Process

• Assist in the development of the procurement packages
• Review and validation of contracts and procurement documents
• Evaluate bids and proposals
• Manage the review and distribution of submittals and deliverables including critical long lead-time materials.
• Monitor and evaluate contractor progress against established plan
• Review, validate and approve Force Account (FA)/3rd Party transmittals and contractor invoices

End Results Expected

• Finished product meets Long Island Railroad standards and satisfies user department’s needs to assure the most cost effective, usable products and strategies are utilized.

Project Administration

• Ensure that Force Account expenditures are properly charged to the appropriate project/task and that WAR’S are adequately funded to support project.
• Manage the processing of ACE, PLS, Change Orders, and closeouts
• Manage the monitoring of Project cost, Schedule and Estimates
• Approve internal and external project summary reports, as necessary
• Monitor project performance and implement processes and assurances for improvement
• Manage the review and comments of MTA and FTA PMOC reports.
• Manage the presentation of project summaries and progress at PMOC, SMOC, FTA, Task Group and CPOC meetings, as appropriate.
• Manage the preparation of Project documentation

End Results Expected

• Management is kept advised of job progress; monthly reporting is maintained.
• Assures that all charges are proper and the best interest of the Railroad is maintained.

Safety/Quality Process Improvements

• Manage the preparation of Project Plans, Quality Plans and Site-Specific Work Plans
• Conduct site visits and coordinate with CQA to perform safety audit as appropriate
• Ensure Safety audits of employees are performed documented
• Manage and review project documentation for completeness and accuracy
• Propose new and/or revisions to existing guidelines and operating plans
• Oversee & coordinate access & protection of 3rd party employees

End Results Expected

• Assures a quality product and all safety guidelines are followed.

Staff Management and Development

• Monitor, mentor and develop project staff
• Provide feedback to subordinates and identify areas of improvement
• Ensure DPM procedures and guidelines are followed
• Ensure annual performance appraisals are conducted in a timely manner
• Attend courses, conduct presentations/training sessions
• Participate in cooperative summer internship program

End Results Expected

• Assures the professional growth of Railroad personnel.

Special Assignments

• Participate in special assignments as required.

End Results Expected

• To ensure business needs of the department are met.

• Performs other duties as assigned

• Complies with all policies