Senior Manager, Recruitment Strategy & Transformation (Remote)

Headlands Research, Inc.

Oregon

Hybrid

USD 120,000 - 150,000

Full time

8 days ago

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Job summary

Headlands Research, Inc. is actively seeking a Senior Manager, Participant Recruitment Strategy & Transformation to lead enterprise-wide recruitment strategies that improve enrollment performance and accelerate study timelines across our multi-site clinical research network in the U.S.

and Canada. You will partner with Clinical Operations, Business Development, Marketing and Site Leadership to translate protocol requirements into scalable recruitment plans, forecast demand, optimize the

Qualifications

Bachelor's degree in Healthcare Administration, Public Health, Marketing, Life Sciences, or related field is required.
5+ years of experience in clinical research recruitment, feasibility, participant engagement, digital recruitment, or site operations.
Strong analytical and problem-solving capabilities with experience interpreting recruitment and operational data.
Excellent communication, presentation, and stakeholder management skills.

Responsibilities

Develop and implement study-specific participant recruitment strategies across multiple therapeutic areas and research sites.
Create enrollment forecasting models, recruitment pacing assumptions, and risk mitigation plans to support study startup and ongoing enrollment performance.
Partner with Feasibility, Clinical Operations, and Business Development teams to support proposal development and enrollment projections.
Analyze protocol inclusion/exclusion criteria, competitive landscape, and participant population availability to determine recruitment feasibility and operational risk.
Identify enrollment barriers and implement strategic interventions to improve recruitment outcomes.
Analyze network-wide participant recruitment funnel performance from inquiry through enrollment and retention to identify strategic risks, recurring barriers, and cross-functional improvement opportunities.
Define recruitment business KPI requirements and strategic performance review frameworks in partnership with Systems & Analytics and functional leaders; Systems & Analytics owns technical metric implementation and reporting infrastructure.
Evaluate trends in lead demand, contact and qualification performance, screening conversion, enrollment velocity, retention, and cost efficiency to refine recruitment forecasts, prioritize strategic interventions, and assess enterprise outcomes.
Utilize data analytics to improve recruitment efficiency, enrollment predictability, and study-level decision making.
Own cross-functional recruitment transformation roadmaps, project plans, milestones, dependencies, decisions, risks, and delivery status across network initiatives.
Lead business-side platform rollout planning, including requirements prioritization, operational readiness, workflow validation, user acceptance testing coordination, communications, and adoption measurement.
Partner with Systems & Analytics on technical solution design and releases; retain business accountability for process definition, readiness, training coordination, and measurable operational adoption.