Senior / Manager, Executive Office

Far East Organization; Orchard (NE); On-site; USD 120,000 - 180,000; Full time

Job summary

Far East Organization is seeking an experienced Senior / Manager, Executive Office to back a Board Member across complex business and corporate matters. You will ensure precise meeting prep, decision support, and timely follow-through on actions and priorities.

You will partner with the Board Member, providing executive analysis, presentation development and coordination of strategic priorities across multiple stakeholders.

Qualifications

• Degree in Business, Management or related discipline with 7-10 years supporting C-suite executives.
• Proven track record in business reviews, executive presentations and action tracking.
• Experience in governance, confidentiality and handling sensitive information.

Responsibilities

• Prepare agendas, pre-reads, briefing notes and decision papers for board meetings.
• Draft minutes with owners, deadlines and escalations; maintain trackers.
• Develop board and management decks with clear storylines and decisions.
• Prepare speeches, correspondence and briefing notes; maintain references.
• Coordinate cross-business initiatives; consolidate information for reviews.

Skills

Executive support

Board governance

PowerPoint

Stakeholder mgmt

MS Office

Cross-functional

Education

Degree in Business

Tools

PowerPoint

Excel

Word

Job description

Company description:

Far East Organization, together with its Hong Kong-based sister company Sino Group, is one of Asia's largest real estate groups. The group has publicly-listed as well as private development and investment companies under its umbrella and operates in Singapore, Malaysia, Hong Kong, China, Taiwan, Australia, Japan, and Hawaii. Far East Organization operates as a Christian enterprise which seeks to be a community of love and a workplace of grace doing business guided by the eternal truths of Jesus Christ. Far East Organization is the largest private property developer in Singapore. Since its establishment in 1960 by the late Mr Ng Teng Fong, Far East Organization has been contributing to the transformation of Singapore's urban landscape, having built over 780 developments including 55,000 private homes. It is also the city-state's largest private residential landlord and operates one of the largest hospitality portfolios in Singapore. A one-stop real estate emporium, Far East Organization has development and investment interests across diverse sectors covering mixed-use, residential, hotels, serviced residences, retail, office, self-storage, healthcare and industrial developments. Far East Organization includes three listed entities: Far East Orchard Limited, a hospitality and property group, Far East Hospitality Trust which consists of Far East Hospitality Real Estate Investment Trust and Far East Hospitality Business Trust, and Yeo Hiap Seng Limited, a 121-year-old industry pioneer of processed food and beverage products in Southeast Asia. Far East Organization is the winner of 13 FIABCI World Prix d'Excellence awards, the highest honour in international real estate. The Organization was conferred the Best Organisation for Championing Human Capital by Singapore Human Resources Institute (SHRI) in 2021. Far East Organization ranks among the top 50 Singapore's Best Employers 2022 by The Straits Times - Statista.

Job description:

About the role

We are seeking an experienced Senior / Manager, Executive Office to support a Board Member across FEO's business and corporate matters, ensuring effective meeting preparation, decision support, clear documentation and timely follow-through on key actions and priorities.

The role serves as a key partner to the Board Member, providing executive and decision support, business analysis, presentation development and coordination of strategic priorities across multiple stakeholders.

Responsibilities

A. Executive meeting and decision support

• Prepare agendas, pre-reads, briefing notes, talking points and decision papers for FEO and a selected listed entity meeting.
• Produce decision-oriented minutes capturing key points, decisions, owners, deadlines and escalations.
• Maintain action and decision trackers, follow up on dependencies and keep a forward view of meetings, decisions and milestones.

B. Presentation development and executive communications

• Develop board, management and stakeholder decks with clear storylines, messages and decision points.
• Structure submissions, challenge gaps and work with content owners to validate facts, figures and recommendations.
• Prepare speeches, correspondence, key messages and briefing notes, and maintain approved materials and references.

C. Business analysis and portfolio coordination

• Support business, operating and strategic reviews by consolidating information, identifying variances and surfacing key questions.
• Coordinate selected cross-business initiatives sponsored by the Board Member, clarifying outcomes, owners and dependencies without displacing accountable executives.
• Conduct targeted research and analysis on business opportunities, partnerships, investments, operating issues and organisational matters.

D. Executive Office and administrative leadership

• Manage the administrative support model, including duties, service standards, backup coverage, escalation protocols and office routines.
• Oversee calendar, travel, correspondence, meeting logistics, claims, filing systems, templates and administrative workflows.
• Prioritise requests and access, while handling sensitive personal, business, board and employee information with discretion.

E. Governance, confidentiality and role boundaries

• Ensure statutory board or committee minutes and records remain under the accountable Company Secretary or governance owner.
• Represent the Board Member's views only when authorised, distinguishing coordination, recommendation and decision authority.
• Escalate potential conflicts, related-party matters, information barriers or unclear mandates to the appropriate authority.

Requirements

• Degree in Business, Management or a related discipline, with 7-10 years of relevant experience supporting C-suite executives in an Executive Office/CEO Office, or in strategy, business management, corporate development, consulting, investor relations or a similar environment.
• Proven track record in supporting senior executives on business reviews, cross-functional initiatives, executive presentations, meeting documentation and action tracking.

• Exposure to diversified businesses, real estate, investment, hospitality or Board-level environments would be advantageous
• Excellent written and verbal communication skills, with strong analytical, and business acumen.
• Strong attention to detail, organisational skills and execution discipline, with the ability to manage multiple priorities and ensure timely follow-through.
• Demonstrated stakeholder management and interpersonal skills, with the ability to engage effectively with Board Members, C-suite executives and senior business leaders.
• High level of professionalism, discretion and integrity, with strong awareness of governance, confidentiality and organisational sensitivities.
• Highly organised, adaptable and able to work effectively under pressure, with strong proficiency in Microsoft PowerPoint, Word and Excel.