Senior Manager, Accounts Payable New Santa Monica, CA

Figs, Inc.; Santa Monica (CA); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Equity

Annual bonus

Health, dental & vision insurance

Life & disability insurance

401(k) with company match

Paid time off

Job summary

FIGS is seeking a Sr. Manager, Accounts Payable to lead the AP organization and drive cross-functional collaboration across finance, HR, marketing, production, and operations. The role requires 7–10 years of AP experience, strong Coupa and NetSuite skills, and a track record of mentoring staff.

The base salary range is $120,000 to $140,000 with annual bonus eligibility and comprehensive benefits. You will report to the Assistant Controller and play a key role in SOX compliance and process

Qualifications

• 7-10 years of accounts payable oversight experience in a fast-growing company.
• Advanced Coupa experience including Coupa Pay and Invoice Smash.
• Strong interpersonal skills for cross-functional collaboration with internal teams and vendors.
• Experience managing AP teams and improving AP processes.

Responsibilities

• Fully own management of activities and operations in the accounts payable organization and coach staff.
• Ensure PO rules are followed and cross-functional PO creation/approval/closing.
• Review payments outside of Coupa and ensure proper recording in NetSuite.
• Manage vendor relations and vendor compliance, setup in Coupa.
• Analyze invoices and expense reports for accuracy and proper entry in Coupa.
• Maintain guidelines for invoice handling to keep GL and inventory records accurate.
• Manage weekly payment runs and ensure timely, accurate payments and reports.
• Develop and maintain SOPs for Coupa and NetSuite AP processing to ensure SOX compliance.
• Provide accounting assistance to all teams and respond to AP inquiries.
• Train new employees on Coupa and NetSuite.

Skills

Accounts payable oversight

ERP systems

AP automation

Analytical mindset

Interpersonal skills

Planning & organization

Team development

E-commerce experience

Vendor management

Attention to detail

Tools

Coupa

NetSuite

Concur

Job description

FIGS is seeking an Sr. Manager, Accounts Payable to join the finance team. The Sr. Manager, Accounts Payable will report directly to the Assistant Controller and work closely with multiple teams, including finance, accounting, HR, marketing, production, and operations. This is a cross-functional role, so this person must enjoy working closely with multiple teams. The ideal candidate has experience with Coupa and Netsuite or a similar ERP and 7-10 years of accounts payable experience at fast-growing companies.

What you’ll do day-to-day:

• Fully own the management of the activities and operations in the accounts payable organization and coach and mentor accounts payable staff.
• Ensure all departments adhere to PO rules and work cross-functionally to ensure proper creation, approval and closing of POs
• Review all payments made outside of Coupa and ensure they are properly recorded to NetSuite.
• Manage vendor relations and the implementation of vendor compliance. Ensure all vendors have provided appropriate documentation and are set up in Coupa accurately prior to payment.
• Analyze invoices and expense reports for accuracy and eligibility for payment. Work with all departments to ensure receipt support is properly entered into Coupa.
• Maintain and develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Manage the weekly payment runs. Ensure timely and accurate payments of vendor invoices and expense reports and maintain accurate financial records and control reports.
• Manage and reconcile the Accounts Payable and Inventory Received Not Billed general ledger.
• Develop and maintain standard operating procedures and documentation for Coupa and Netsuite accounts payable processing to ensure adherence to company guidelines and ensuring compliance with company SOX controls and documentation retention.
• Provide accounting assistance to all teams across the business; respond to any accounts payable questions/concerns as they arise.
• Develop and train new employees and contractors on Coupa and Netsuite, if applicable.
• Prepare monthly invoice accrual journal entries.
• Assist with monthly close process and communicate within the accounting department.
• Ensure proper record keeping of purchases for use in tax preparation and periodic audits.
• Prepare and submit all necessary annual reporting to the Internal Revenue Service including on for 1099.
• Manage the unclaimed funds process including the remittance of unclaimed funds to the various states and ensure compliance with various state regulations.
• Review employee expense reports and receipts in Concur at the end of each month. Ensure that all submissions are in line with policy.

What it takes to succeed in this role:

• Positive attitude, proven work ethic and integrity.
• A strong command of accounts payable, ERP systems, AP Automation and an analytical mindset; we’re numbers people first.
• Someone who can take a task from 0 to 100 without a lot of direction; make it happen.
• An interest and curiosity about e-commerce business drivers; go beyond the numbers and understand the business.
• An unrelenting attention to detail; you hate making mistakes.

Qualifications:

• 7-10 years of experience in accounts payable oversight at a fast-growing company.
• Advanced experience in Coupa including Coupa Pay and InvoiceSmash.
• Strong interpersonal skills for building relationships with various internal teams, external accountants, vendors, and upper management.
• Strong planning and organizational skills to balance and prioritize work.
• Experience managing and developing accounts payable teams and a proven track record of improving AP processes.
• E-commerce, consumer products or retail experience, a plus.

FIGS Compensation and Benefits

Pay Range

• At FIGS, your base salary is one part of your total compensation package. This role's base salary range is between $120,000 and $140,000. Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.

Additional Compensation and Benefits

• Equity: All FIGS employees have the opportunity to own shares of FIGS stock through our new-hire equity program. Additionally, FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan
• Annual bonus: This position is eligible to participate in the FIGS annual bonus program
• Other compensation and benefits offered include:
• Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass. 100% FIGS-sponsored life insurance and disability insurance
• Amazing 401(k) program, with a company match up to the first 6% of your contribution
• Generous paid time off - We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation