Senior Living Business Office Manager: Payroll & HR Leader

Avamere Skilled Advisors, LLC; Sherwood (OR); Vor Ort; USD 70.000 - 95.000; Vollzeit

Benefits dieser Stelle

Health Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

EAP Canopy

HSA/FSA options

Voluntary & Supplemental Insurance

Zusammenfassung

Avamere at Sherwood is seeking a Business Office Manager to direct non-clinical administrative, financial, and HR systems for a senior living community. Lead payroll, billing, and compliance while ensuring resident-focused service and regulatory adherence.

The BOM reports to the Executive Director and collaborates with corporate and facility staff to maintain accurate records, process invoices, and manage a compassionate front-desk team. This is a full-time, daytime role at the Sherwood location.

Qualifikationen

• Experience in Human Resources, Payroll, and new hire onboarding in healthcare settings.
• Experience with Medicaid Billing, Insurance Billing, and private-pay collections.
• Experience with Accounts Receivable and Accounts Payable processing.
• Excellent communication with residents, families, and staff.
• Ability to manage multiple tasks, prioritize, and maintain detailed records.
• Proficiency in Microsoft Office and HRIS/ATS systems (UKG/UltiPro, Workable).

Aufgaben

• Generate monthly private pay invoices and track statements for timely collections.
• Coordinate Medicaid applications and monthly submissions to third-party/state programs.
• Oversee verification, processing, and recording of vendor invoices.
• Maintain meticulous records, count cash, and perform bank deposits.
• Direct and audit Resident Trust Accounts per regulatory guidelines.
• Assist leadership with census balancing and month-end close.
• Manage payroll: employee records, timecards, deductions, and taxes.
• Train and supervise front desk staff and weekend receptionists.
• Input data and maintain resident portfolios in the system.
• Serve as a contact for families, memory care vendors, and visitors.
• Collaborate on health inspections, licensure renewals, and HIPAA compliance.
• Administer final payroll changes and onboarding processes.
• Maintain employee time/attendance records and scheduling changes.
• Onboard new hires: background checks, licensure, TB, Hep B, CPR, signed policies.
• Maintain confidentiality of resident information and HR records.
• Support recruitment, postings to TA, and interviews; participate in onboarding.
• Assist with benefits enrollment and open enrollment; respond to employee inquiries.
• Support HR audits and HR/payroll recordkeeping.

Kenntnisse

HR Administration

Payroll

New Hire Onboarding

Medicaid Billing

Accounts Receivable

Accounts Payable

Microsoft Office

UKG/UltiPro HRIS

Workable ATS

Customer Service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

Avamere at Sherwood is seeking a Business Office Manager to direct non-clinical administrative, financial, and HR systems for a senior living community. Lead payroll, billing, and compliance while ensuring resident-focused service and regulatory adherence.

The BOM reports to the Executive Director and collaborates with corporate and facility staff to maintain accurate records, process invoices, and manage a compassionate front-desk team. This is a full-time, daytime role at the Sherwood location.