Senior Living Administrative Assistant - Payroll Scheduling

Cassia Community; Moose Lake (MN); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Tuition Assistance & Student Loan Forg

PTO & 403(b)/401(k)

Health benefits

Employee assistance program

Pet Insurance

Staff appreciation events

Job summary

Moose Lake Assisted Living is a Cassia community in Moose Lake, MN, seeking an Administrative Assistant to join our team. The role supports day-to-day operations, payroll, billing, scheduling, and food management, coordinating with the Housing Director and staff to ensure accurate records and resident support.

The ideal candidate is organized, detail-oriented, and dependable, with strong communication and the ability to manage multiple administrative responsibilities.

Qualifications

• High school diploma or equivalent required.
• Accounting and/or payroll/benefits experience required.
• Certified Dietary Manager or willingness to obtain certification.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Proficiency with computers, including Microsoft Word and Excel; Kronos and ResiDex preferred.

Responsibilities

• Provide administrative support and assist residents, families, visitors, and staff.
• Assist with payroll, billing, accounts payable/receivable, and employee paperwork.
• Create and maintain nursing staff schedules and coordinate staffing changes.
• Assist with hiring, onboarding, attendance tracking, and employee records.
• Order and maintain nursing and food supplies.
• Assist with food management, menus, food ordering, and Resident Food Committee meetings.
• Maintain accurate and confidential records.

Skills

Payroll experience

Organizational skills

Communication skills

Confidentiality management

Multitasking

Word & Excel proficiency

Education

High school diploma or equivalent

Tools

Kronos

ResiDex

Job description

Moose Lake Assisted Living is a Cassia community in Moose Lake, MN, seeking an Administrative Assistant to join our team. The role supports day-to-day operations, payroll, billing, scheduling, and food management, coordinating with the Housing Director and staff to ensure accurate records and resident support.

The ideal candidate is organized, detail-oriented, and dependable, with strong communication and the ability to manage multiple administrative responsibilities.