Administrative Assistant

Cassia Community; Moose Lake (MN); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Tuition Assistance & Student Loan Forg

PTO & 403(b)/401(k)

Health benefits

Employee assistance program

Pet Insurance

Staff appreciation events

Job summary

Moose Lake Assisted Living is a Cassia community in Moose Lake, MN, seeking an Administrative Assistant to join our team. The role supports day-to-day operations, payroll, billing, scheduling, and food management, coordinating with the Housing Director and staff to ensure accurate records and resident support.

The ideal candidate is organized, detail-oriented, and dependable, with strong communication and the ability to manage multiple administrative responsibilities.

Qualifications

• High school diploma or equivalent required.
• Accounting and/or payroll/benefits experience required.
• Certified Dietary Manager or willingness to obtain certification.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Proficiency with computers, including Microsoft Word and Excel; Kronos and ResiDex preferred.

Responsibilities

• Provide administrative support and assist residents, families, visitors, and staff.
• Assist with payroll, billing, accounts payable/receivable, and employee paperwork.
• Create and maintain nursing staff schedules and coordinate staffing changes.
• Assist with hiring, onboarding, attendance tracking, and employee records.
• Order and maintain nursing and food supplies.
• Assist with food management, menus, food ordering, and Resident Food Committee meetings.
• Maintain accurate and confidential records.

Skills

Payroll experience

Organizational skills

Communication skills

Confidentiality management

Multitasking

Word & Excel proficiency

Education

High school diploma or equivalent

Tools

Kronos

ResiDex

Job description

Moose Lake Assisted Living, a Cassia community, is hiring anAdministrative Assistant to join our team in Moose Lake, MN.

The Administrative Assistant supports the day-to-day operations of the community by assisting with administrative functions, payroll, billing, employee scheduling, and food management. This role works closely with the Housing Director and other team members to maintain accurate records, coordinate staffing needs, assist residents and families, and help ensure smooth daily operations.The ideal candidate is organized, detail-oriented, and dependable, with strong communication skills and the ability to manage multiple administrative responsibilities.

Position Type

Full-Time

Available Shifts

Days, 8:00am to 4:30pm

Wage Range

$20 to $24 / hour depending on experience

Location

710 S Kenwood Ave, Moose Lake, MN

Administrative Assistant Responsibilities

• Provide administrative support and assist residents, families, visitors, and staff.
• Assist with payroll, billing, accounts payable/receivable, and employee paperwork.
• Create and maintain nursing staff schedules and coordinate staffing changes.
• Assist with hiring, onboarding, attendance tracking, and employee records.
• Order and maintain nursing and food supplies.
• Assist with food management, menus, food ordering, and Resident Food Committee meetings.
• Maintain accurate and confidential records.

Administrative Assistant Qualifications

• High school diploma or equivalent required.
• Accounting and/or payroll/benefits experience required.
• Certified Dietary Manager or willingness to obtain certification.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Proficiency with computers, including Microsoft Word and Excel; experience with Kronos and ResiDex preferred.

Cassia Benefits

• Competitive Pay with experience-based raises
• Tuition Assistance & Student Loan Forgiveness (site-specific)
• Paid Time Off (PTO) & 403(b)/401(k) with Employer Match
• Comprehensive Health Benefits (Medical, Dental, Vision, Disability, Life Insurance) for Full-Time Employees
• Employee Assistance Program with free confidential counseling/coaching for self and family members
• Employee Discount Program
• Pet Insurance
• Expanded Loan Forgiveness program!
• Staff appreciation events & management supported work environment

About Us

Moose Lake Assisted Living is a 41-unit assisted living located in Moose Lake, MN. We are conveniently located on I-35 90 miles north of the twin cities and 40 miles from Duluth. If you are interested in joining a family and community centered environment located near beautiful lakes and small towns please contact us. Cassia is a nonprofit, mission-driven senior care organization with over 200 years of experience. As a Cassia community, we are dedicated to fostering fullness of life for older adults by providing compassionate, high-quality care. Our Service Standards of Respect, Excellence, Integrity, Stewardship, Compassion, Collaboration, Unity, and Innovation are the bedrock of all that we do. We value inclusivity, collaboration, and professional growth, ensuring our employees feel supported in their careers. To learn more, visit our website: https://www.mooselakevillage.org/ Join us and become part of a nonprofit organization that truly makes a difference!

Cassia is an equal employment opportunity/affirmative action & veteran friendly employer.