Senior Litigation Secretary

Randstad USA; California; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401(k) retirement plan with employer 1

Job summary

Randstad USA is seeking an experienced Senior Litigation Secretary to join a premier law firm in Northern Orange County. The candidate will support complex litigation matters, manage e-filing and calendaring, and coordinate trial preparation in a hybrid work environment.

Requirements include 5+ years of litigation secretary experience, strong knowledge of California court rules, and proficiency in MS Office. Bonus if familiar with appellate work or legal document automation tools.

Qualifications

• Minimum 5+ years of dedicated litigation secretary experience (10+ years preferred).
• Strong proficiency with California State and Federal rules of court, e-filing, and calendaring.
• Appellate experience is a plus.
• Advanced MS Office skills; familiarity with Westlaw Doc & Form Builder, Laserfiche, or legal document automation tools.
• Attention to detail with proofreading, editing, and formatting skills.
• Excellent verbal and written communication with a self-motivated work ethic in remote or in-office environments.

Responsibilities

• Court Filings & Calendaring: Prepare, format, and execute state, federal, and appellate e-filings across all court jurisdictions (including PACER).
• Document Preparation: Draft, edit, and proofread pleadings, discovery, subpoenas, routine correspondence, trial notebooks, exhibit listings, TOCs, and TOAs.
• Trial & Hearing Prep: Assemble court binders, organize exhibits, and assist attorneys with full trial, arbitration, and mediation preparation.
• Case Management: Scan, index, and organize digital case files; conduct research and information lookup across legal databases.
• Administrative Support: Coordinate meetings, depositions, and travel arrangements as needed.

Skills

Litigation support

Court calendaring

E-filing

MS Office

Westlaw

Laserfiche

Document formatting

Communication skills

Tools

Westlaw

Laserfiche

Office automation

Job description

A premier, highly respected law firm in Northern Orange County specializing in public sector and municipal law is seeking an experienced Senior Litigation Secretary to join a collaborative and supportive legal team.

The environment offers a modern, family-oriented culture, business-casual atmosphere, flexible work-life balance, and a competitive compensation package.

Work Schedule & Hybrid Flexibility

• Hours: Monday – Friday, 8:00 AM – 5:00 PM or 8:30 AM – 5:30 PM
• Hybrid Structure: 3 days working from home / 2 days in the OC office (Note: On-site attendance may occasionally be required during active trial periods depending on attorney needs)

Key Responsibilities

• Court Filings & Calendaring: Prepare, format, and execute state, federal, and appellate e-filings across all court jurisdictions (including PACER).
• Document Preparation: Draft, edit, and proofread pleadings, discovery, subpoenas, routine correspondence, trial notebooks, exhibit listings, Tables of Contents (TOCs), and Tables of Authorities (TOAs).
• Trial & Hearing Prep: Assemble court binders, organize exhibits, and assist attorneys with full trial, arbitration, and mediation preparation.
• Case Management: Scan, index, and organize digital case files; conduct research and information lookup across legal databases.
• Administrative Support: Coordinate meetings, depositions, and travel arrangements as needed.

Qualifications & Requirements

• Experience: Minimum 5+ years of dedicated litigation secretary experience (10+ years preferred).
• Court Proficiency: Strong proficiency with California State and Federal rules of court, e-filing systems, and calendaring requirements. Appellate experience is a plus.
• Technical Skills: Advanced knowledge of MS Office (Word, Excel, Outlook, PowerPoint); familiarity with Westlaw Doc & Form Builder, Laserfiche, or legal document automation tools is a plus.
• Attention to Detail: Exceptional proofreading, editing, and document formatting skills.
• Communication & Work Ethic: Excellent verbal and written communication skills with a strong, self-motivated work ethic in both remote and in-office environments.
• Bonus Qualifications: Experience with municipal defense, insurance defense, public entity law, criminal filings, or Pitchess motions is highly regarded (not required).

Benefits Package

• Comprehensive Health, Dental, and Vision Insurance
• Life Insurance ($50k coverage provided)
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• 401(k) retirement plan with employer match