Senior Litigation Legal Secretary

Donato, Brown, Pool & Moehlmann; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A Texas-based insurance defense firm is seeking a Senior Litigation Legal Secretary to manage a high-volume docket in a fast-paced environment. The ideal candidate should have over 5 years of litigation experience, preferably in insurance defense, and be adept with Texas e-filing systems. Responsibilities include document preparation, deadline tracking, and trial support. This role demands strong organizational skills and the ability to work independently while supporting multiple attorneys effectively.

Qualifications

• Minimum 5+ years of litigation legal secretary experience in Texas.
• Strong knowledge of Texas state and federal e-filing systems.
• Proficient in calendaring deadlines and procedural rules.

Responsibilities

• Manage and maintain high-volume litigation dockets for multiple attorneys.
• Prepare, revise, and finalize pleadings, discovery, motions, and correspondence.
• E-file documents in Texas state and federal courts.

Skills

Litigation experience

Texas state e-filing systems

Document production

Time management

Attention to detail

Tools

Case management systems (Needles, ProLaw, Clio)

Job description

Donato Brown Pool & Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast‑paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.

Position Summary

We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high‑volume practice and must be capable of managing a busy docket with minimal supervision. This is not an entry‑level role; the ideal candidate is proactive, detail‑oriented, and thrives in a fast‑paced litigation environment.

Key Responsibilities

• Manage and maintain high‑volume litigation dockets for multiple attorneys
• Prepare, revise, and finalize pleadings, discovery, motions, and correspondence
• E‑file documents in Texas state and federal courts
• Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules
• Coordinate depositions, mediations, hearings, and trial settings
• Assist with trial preparation, including exhibits, binders, and logistics
• Handle attorney calendaring, scheduling, and travel coordinationEnter attorney time and assist with billing in compliance with client guidelines
• Communicate professionally with clients, opposing counsel, court personnel, and vendors
• Maintain organized electronic and physical case files
• Anticipate attorney needs and proactively manage workflow

What Success Looks Like In This Role

• Attorneys rely on you to keep their cases organized and on track
• Deadlines are consistently met without reminders
• Filings are accurate, timely, and require minimal revision
• You operate independently and reduce administrative burden on attorneys
• You contribute to overall efficiency and workflow within the firm

Requirements

Required Qualifications

• Minimum 5+ years of litigation legal secretary experience in Texas
• Insurance defense experience strongly preferred
• Experience supporting multiple attorneys (3+ minimum)Proven ability to manage a high‑volume docket independently
• Strong knowledge of Texas state and federal e‑filing systems
• Proficiency in calendaring deadlines and procedural rulesExperience with trial preparationStrong document production and proofreading skills

  Preferred Qualifications

  • Experience working with insurance carriers and billing guidelines (UTBMS/LEDES)
  • Familiarity with case management systems (e.g., Needles, ProLaw, Clio)
  • Experience coordinating experts, depositions, and complex scheduling
  • Prior trial “war room” support experience
  • Experience with billing and time entry

    Key Competencies

    • Ownership Mentality: Takes full responsibility for assigned attorneys and cases
    • Proactive Execution: Anticipates needs rather than waiting for direction
    • Attention to Detail: Maintains accuracy across filings, deadlines, and documentation
    • Time Management: Effectively prioritizes competing demands in a fast‑paced environment
    • Communication: Professional and confident in all interactions
    • Problem Solving: Identifies issues early and resolves them efficiently