Senior Litigation Assistant & Office Manager (Onsite SF)

Vaco Recruiter Services; New York (NY); On-site; USD 95,000 - 115,000; Full time

Job summary

National law firm in San Francisco seeks a Litigation Assistant / Assistant Office Manager to support multiple attorneys in a fast-paced environment while taking on leadership and office-management responsibilities.

This dual-role position involves supervising a team of approximately five Paralegals and Legal Assistants, managing calendars, filings, and administrative tasks to ensure smooth operations across the office.

Qualifications

• 8+ years of litigation support experience in a law firm.
• Experience supporting multiple attorneys in high-volume litigation.
• Strong knowledge of CA and federal court filing procedures.
• Excellent organizational, written, and verbal communication skills.
• Ability to train or mentor other legal support professionals.

Responsibilities

• Provide high-level litigation support to multiple attorneys.
• Prepare and file pleadings, motions, discovery, and correspondence.
• Manage attorney calendars and court deadlines.
• Coordinate discovery, subpoenas, and deposition prep.
• Assist with trial prep, exhibits, and trial notebooks.
• Maintain organized case files and support billing efforts.
• Lead and mentor a team of paralegals and legal assistants.
• Partner with office leadership on operations and staff engagement.
• Provide leadership coverage when Regional Office Manager is unavailable.

Skills

Litigation support

Multi-attorney coordination

Organization & time management

Communication

Leadership / mentoring

Tools

Microsoft Office Suite

Job description

National law firm in San Francisco seeks a Litigation Assistant / Assistant Office Manager to support multiple attorneys in a fast-paced environment while taking on leadership and office-management responsibilities.

This dual-role position involves supervising a team of approximately five Paralegals and Legal Assistants, managing calendars, filings, and administrative tasks to ensure smooth operations across the office.