Office & Litigation Operations Manager

Kaufman Dolowich LLP; San Francisco (CA); On-site; USD 95,000 - 115,000; Full time

Job summary

Kaufman Dolowich LLP in San Francisco seeks a highly organized professional to serve in a dual-role capacity as Assistant Office Manager and Experienced Litigation Legal Assistant.

The role blends litigation support with office leadership, supporting attorneys, coordinating calendars, filings, discovery, and supervising office operations, with a strong emphasis on confidentiality and client service.

Qualifications

• Minimum 8 years of litigation legal assistant experience in a law firm environment.
• Experience supporting multiple attorneys in complex litigation matters.
• Strong knowledge of California and federal court filing procedures.
• Exceptional organizational, prioritization, and time-management skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive litigation support to attorneys across all three CA offices.
• Prepare, revise, proofread, and file pleadings, motions, discovery, and other legal documents in state and federal courts.
• Manage attorney calendars, court deadlines, depositions, hearings, mediations, and client meetings.
• Coordinate discovery, including document production, subpoenas, deposition prep, and exhibit management.
• Organize and maintain electronic and physical case files.
• Assist with trial preparation, witness coordination, and logistics.
• Enter attorney time and support billing coordination.
• Communicate professionally with clients, courts, opposing counsel, vendors, and experts.
• Maintain strict confidentiality of client and firm information.

Skills

Litigation support

Organizational skills

Communication skills

Confidentiality

Tools

Microsoft Office Suite

Job description

Kaufman Dolowich LLP in San Francisco seeks a highly organized professional to serve in a dual-role capacity as Assistant Office Manager and Experienced Litigation Legal Assistant.

The role blends litigation support with office leadership, supporting attorneys, coordinating calendars, filings, discovery, and supervising office operations, with a strong emphasis on confidentiality and client service.