Senior Litigation Assistant & Office Manager

Vaco; New York (NY); On-site; USD 95,000 - 115,000; Full time

Job summary

Vaco is seeking a Litigation Assistant / Assistant Office Manager for its San Francisco office. This senior role blends hands-on litigation work with office management, overseeing a small team of paralegals and legal assistants in a fast-paced environment.

The ideal candidate has 8+ years of litigation experience, strong CA and federal filing knowledge, and exceptional organizational and leadership abilities to manage calendars, filings, and staff development.

Qualifications

• Extensive litigation support experience in a law firm (8+ years preferred).
• Experience supporting multiple attorneys in a high‑volume practice.
• Strong knowledge of CA and federal court filing procedures.
• Excellent organizational, prioritization, and deadline-management skills.
• Strong written and verbal communication.

Responsibilities

• Provide high-level litigation support to multiple attorneys across complex matters.
• Prepare, revise, file pleadings, motions, discovery, and related documents.
• Manage attorney calendars, deadlines, depositions, hearings, and client meetings.
• Coordinate discovery, subpoenas, document production, and exhibits.
• Assist with trial preparation, witness coordination, and trial logistics.
• Maintain organized electronic and physical case files.
• Support time entry, billing coordination, and matter administration.
• Communicate professionally with clients, courts, and opposing counsel.
• Co-manage and guide a team of Paralegals and Legal Assistants.
• Serve as onsite resource for staff and attorneys on office procedures.

Skills

Litigation support

Leadership

Time management

Communication

Microsoft Office

Job description

Vaco is seeking a Litigation Assistant / Assistant Office Manager for its San Francisco office. This senior role blends hands-on litigation work with office management, overseeing a small team of paralegals and legal assistants in a fast-paced environment.

The ideal candidate has 8+ years of litigation experience, strong CA and federal filing knowledge, and exceptional organizational and leadership abilities to manage calendars, filings, and staff development.