Senior Legal Specialist

Company Confidential; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Company Confidential is seeking an experienced Legal Practice Assistant Supervisor to oversee daily legal support operations, manage Practice Assistant staff, and ensure timely, accurate attorney support services. The role emphasizes staff development, workflow coordination, productivity management, and process improvement.

The ideal candidate will have 7+ years in legal support with direct attorney workflow experience, strong leadership, and hands-on experience as a legal assistant.

Qualifications

• Bachelor's degree or equivalent professional work experience.
• Minimum of 7 years in a legal support role working directly with attorneys.
• Experience supervising legal support staff and coordinating workflows.

Responsibilities

• Oversee daily legal support operations and ensure timely, accurate attorney support services.
• Manage Practice Assistant staff and develop their skills.
• Coordinate workloads, monitor productivity, and drive process improvements.

Skills

Leadership

Communication

Organization

Multitasking

Project management

Training employees

Analytical skills

Problem solving

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Timekeeping systems

Records management

Matter management

Expense reporting

Docketing systems

Job description

We are seeking an experienced Legal Practice Assistant Supervisor to oversee daily legal support operations, manage Practice Assistant staff, and ensure the timely, accurate completion of attorney support services. This position is responsible for staff development, workflow coordination, productivity management, and process improvement. The ideal candidate will have a strong background working directly with attorneys as a Legal Practice Assistant, Legal Secretary, or Legal Administrative Assistant, along with the leadership and organizational skills necessary to manage a high-performing legal support team.

Minimum Education & Experience Requirements

• Bachelor's degree or equivalent professional work experience.
• Minimum of 7 years of experience in a legal support position working directly with attorneys.
• Prior hands-on experience as a Legal Practice Assistant, Legal Secretary, Legal Administrative Assistant, or equivalent legal support professional.
• Demonstrated experience with legal support operations, attorney workflow coordination, and administrative processes.

Special Requirements

• Ability to work a hybrid schedule in Pittsburgh, PA.
• Ability to maintain confidentiality and appropriately handle sensitive employee, attorney, and client information.

Knowledge, Skills, and Abilities

• Advanced proficiency with legal support technology, including timekeeping, records management, client matter management, expense reporting, and docketing systems.
• Strong understanding of law firm operations and attorney support requirements.
• Ability to coordinate competing priorities, manage deadlines, and distribute workloads efficiently.
• Strong analytical and problem-solving skills, including evaluating productivity data and identifying operational improvements.
• Excellent written and verbal communication skills.
• Strong organizational, project management, and multitasking abilities.
• Ability to identify and resolve staffing, performance, and workflow issues.
• Ability to train employees on legal support procedures, technology, and best practices.

Additional Desired Characteristics

• Two or more years of supervisory experience.
• Knowledge of Human Resources practices and procedures.
• Experience supporting employee development, performance management, and process improvement initiatives.