Senior Legal Secretary

Cerami Search Group; Dallas (TX); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) with 5% company match

Paid parking or transit subsidy

Three weeks paid vacation + 10 paidhol

Paid holidays (10)

Paid parental leave

Health, dental, vision insurance (empm

Health Savings Account (HSA) with ER贡献

Job summary

Cerami Search Group, a well-established law firm in Dallas, seeks a Senior Legal Secretary to deliver high-level administrative and legal support to two Labor & Employment attorneys. The role emphasizes discretion, meticulous document handling, and proactive, independent work in a fast-paced environment.

The ideal candidate will have 6+ years in a legal secretary role, strong litigation knowledge, and proven experience with TOA/TOC formatting, BigHand, and MS Office.

Qualifications

• 6+ years of experience as a legal secretary.
• Experience supporting litigation attorneys; labor & employment litigation preferred.
• Strong knowledge of legal terminology, litigation procedures, and filing requirements.
• Hands-on experience preparing Tables of Authorities (TOA) and Tables of Contents (TOC).
• Experience using BigHand preferred.
• Exceptional typing, proofreading, grammar, spelling, and formatting.
• Advanced MS Office skills (Word, Outlook, Excel).
• Experience with electronic document management systems and legal tech platforms.
• Excellent organizational and time-management skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Strong written and verbal communication; professional demeanor.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative and legal secretarial support to senior-level attorneys.
• Prepare, edit, format, and proofread correspondence, pleadings, motions, discovery documents, briefs, agreements, and other legal documents with exceptional accuracy.
• Manage complex calendars, coordinate meetings, schedule depositions, hearings, mediations, arbitrations, and other legal proceedings.
• Assist with state and federal court filings, including electronic filing through applicable court systems.
• Maintain and organize electronic client files, correspondence, pleadings, and other case-related documentation.
• Coordinate document production, discovery materials, and litigation support activities.
• Monitor court deadlines, filing dates, attorney calendars, and other critical deadlines to ensure timely completion of assignments.
• Handle confidential client matters, sensitive employment-related information, and privileged communications with the highest level of discretion and professionalism.
• Communicate professionally with clients, opposing counsel, courts, court personnel, and other legal professionals.
• Coordinate travel arrangements, expense reports, time entry, billing support, and other administrative functions.
• Proactively identify priorities, anticipate attorney needs, and follow assignments through to completion.
• Provide additional support to the practice group as needed.

Tools

BigHand

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Our client, a well-established and highly regarded law firm in Dallas, is seeking an experienced Senior Legal Secretary to provide high-level administrative and legal support to two prominent attorneys within its Labor & Employment practice.

This is an excellent opportunity for a polished, proactive legal secretary who takes pride in producing exceptional work, managing competing priorities, and providing outstanding support to busy attorneys. The position will involve supporting sophisticated employment litigation and advisory matters, requiring a high degree of professionalism, sound judgment, and, most importantly, absolute discretion when handling sensitive and confidential client information.

The ideal candidate is exceptionally organized, detail-oriented, technologically proficient, and capable of anticipating the needs of attorneys while managing responsibilities with minimal supervision.

Key Responsibilities

• Provide comprehensive administrative and legal secretarial support to senior-level attorneys.
• Prepare, edit, format, and proofread correspondence, pleadings, motions, discovery documents, briefs, agreements, and other legal documents with exceptional accuracy.
• Manage complex calendars, coordinate meetings, schedule depositions, hearings, mediations, arbitrations, and other legal proceedings.
• Assist with state and federal court filings, including electronic filing through applicable court systems.
• Maintain and organize electronic client files, correspondence, pleadings, and other case-related documentation.
• Coordinate document production, discovery materials, and litigation support activities.
• Monitor court deadlines, filing dates, attorney calendars, and other critical deadlines to ensure timely completion of assignments.
• Handle confidential client matters, sensitive employment-related information, and privileged communications with the highest level of discretion and professionalism.
• Communicate professionally with clients, opposing counsel, courts, court personnel, and other legal professionals.
• Coordinate travel arrangements, expense reports, time entry, billing support, and other administrative functions.
• Proactively identify priorities, anticipate attorney needs, and follow assignments through to completion.
• Provide additional support to the practice group as needed.

Qualifications & Experience

• Minimum of 6+ years of experience as a legal secretary, preferably within a law firm environment.
• Prior experience supporting litigation attorneys; labor and employment litigation experience is highly desirable.
• Strong knowledge of legal terminology, litigation procedures, and state and federal court filing requirements.
• Hands-on experience preparing and formatting Tables of Authorities (TOA) and Tables of Contents (TOC) is required.
• Experience using BigHand is highly preferred
• Exceptional typing, proofreading, grammar, spelling, and document formatting skills.
• Advanced proficiency in Microsoft Office, particularly Word, Outlook, and Excel.
• Experience with electronic document management systems and legal technology platforms.
• Excellent organizational and time-management skills, with the ability to manage multiple assignments and deadlines simultaneously.
• Demonstrated ability to exercise sound judgment and maintain strict confidentiality.
• Strong written and verbal communication skills and a professional, polished demeanor.
• Ability to work independently, take initiative, and function effectively in a fast-paced, deadline-driven environment.
• 401(k) with a 5% company match.
• Paid parking or public transportation subsidy.
• Three weeks of paid vacation annually, increasing with tenure, plus 10 paid holidays.
• Paid parental leave.
• Medical, dental, and vision insurance with 100% of employee premiums paid by the company.
• Health Savings Account (HSA) with employer contributions.

This is a HYBRID opportunity located in uptown Dallas.

Cerami Search Group is an equal opportunity employer.