Senior Legal Ops & Contracts Lead — Process & Systems

Vytalize Health; Kansas; On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Competitive base compensation

Annual bonus potential

Health benefits effective on startdate

Health & Wellness Program; up to $300/

quarterly for well-being available on

401K plan; 100% match up to 4% of your

annual salary.

Unlimited (or generous) paid VytalTime

5 paid sick days after 90 days

Company-paid STD/LTD

Technology setup

Help build a market leader in value‑dr

Health benefits effective on startdate

Job summary

Vytalize Health seeks a Legal Operations and Contracts Specialist to optimize contract workflows, manage Gatekeeper as system administrator, and maintain data across multiple platforms. You will coordinate requests through execution, support insurance and litigation processes, and drive process improvements with cross-functional partners.

Your role focuses on improving efficiency, supporting reporting, and ensuring accurate records while partnering with attorneys and stakeholders across the

Qualifications

• Bachelor’s Degree and 4 years' experience or equivalent combination of training and relevant work experience.
• Experience in legal operations, contract administration, paralegal support, business operations, or a related role.
• Hands-on experience administering a contract lifecycle management system; Gatekeeper experience preferred.
• Experience managing intake or work queues, operational reporting, and cross-functional process improvement.
• Strong process improvement, analytical, and problem-solving skills.
• Ability to organize and prioritize a high-volume queue, manage competing deadlines, and maintain accurate records.
• Working knowledge of contract workflows and common agreement types.
• Excellent written and verbal communication skills. Ability to collaborate with attorneys and business stakeholders at all levels.
• Detail-oriented, responsive, self-motivated, and accountable for work product.
• Sound judgment regarding when to resolve an operational issue and when to elevate a matter to counsel; ability to think critically.

Responsibilities

• Coordinate routine contract workflows from request through execution and closeout.
• Serve as Gatekeeper administrator and SME for system configuration, templates, workflows, metadata, reporting, troubleshooting, data quality, and ongoing system optimization.
• Maintain corporate insurance portfolio, renewal calendars, broker coordination, certificates, and escalation of renewal actions.
• Administer litigation, dispute, and claims tracking processes.
• Develop, document, and improve Legal team processes, playbooks, forms, templates, checklists, and SOPs.
• Identify process gaps and partner with stakeholders to implement improvements.
• Maintain integrity of contract and legal operations data across systems.
• Create dashboards, trackers, and recurring reports on volumes, cycle times, aging, workload, and obligations.
• Monitor milestones, renewals, expirations, and post-signature obligations.
• Provide first-line operational support on request submission, process, status, system use, and access to executed agreements.
• Support adoption of Legal systems through training and guidance.
• Assist with data analysis and cross-functional projects.
• Support records management, audit readiness, and internal controls.
• Coordinate system enhancements, testing, releases, and issue resolution with internal tech teams and vendors.
• Support Legal operations initiatives including insurance coverage and SOP development.
• Perform other Legal operations and contract administration projects as assigned.

Skills

Analytical thinking

Project management

Cross-functional collaboration

Attention to detail

Communication

Education

Bachelor’s Degree

Tools

Gatekeeper

Salesforce

Excel

Job description

Vytalize Health seeks a Legal Operations and Contracts Specialist to optimize contract workflows, manage Gatekeeper as system administrator, and maintain data across multiple platforms. You will coordinate requests through execution, support insurance and litigation processes, and drive process improvements with cross-functional partners.

Your role focuses on improving efficiency, supporting reporting, and ensuring accurate records while partnering with attorneys and stakeholders across the