Senior Legal Executive Assistant & Events Coordinator

LAW OFFICES OF HILDA L SIBRIAN PC; Houston (TX); In loco; USD 45.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Comprehensive benefits package

Paid time off

Professional development opportunities

Growth opportunities

Descrizione del lavoro

The LAW OFFICES OF HILDA L SIBRIAN PC in Houston, TX seeks an organized Executive Assistant to support senior legal executives. You will manage calendars, plan client events, handle confidential information, and liaise with internal teams and vendors to ensure smooth operations.

The role requires 3+ years in an executive assistant role, bilingual Spanish proficiency, strong communication, and the ability to multitask in a fast-paced legal environment.

Competenze

• 3+ years experience as an executive assistant, preferably in a legal or professional services setting.
• Proven track record in event planning and managing budgets and vendors.
• Strong organizational skills with proficiency in Microsoft Office Suite, Google Workspace, and calendar management software.

Mansioni

• Maintain and optimize executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Plan and execute internal and external events, such as client dinners, team-building activities, conferences, and firm-wide gatherings.
• Procure thoughtful gifts for clients, partners, and team members, ensuring alignment with policies and budgets.
• Prepare agendas, briefing materials, presentations, and reports in advance of meetings
• Screen and prioritize emails, calls, and correspondence
• Track key initiatives, deadlines, and follow-ups for the executives
• Ensure seamless logistics for off-site meetings, conferences, and events
• Handle confidential information with utmost discretion, including client files and executive communications
• Liaise with HR, finance, and external vendors to streamline operations

Conoscenze

Bilingual Spanish

Executive support

Calendar management

Event planning

Vendor management

Communication

Strumenti

Microsoft Office

Google Workspace

Calendly

Descrizione del lavoro

The LAW OFFICES OF HILDA L SIBRIAN PC in Houston, TX seeks an organized Executive Assistant to support senior legal executives. You will manage calendars, plan client events, handle confidential information, and liaise with internal teams and vendors to ensure smooth operations.

The role requires 3+ years in an executive assistant role, bilingual Spanish proficiency, strong communication, and the ability to multitask in a fast-paced legal environment.