Senior Legal Executive Assistant – Corporate Finance

Justia, Inc.; New York (NY); In loco; USD 80.000 - 100.000; Tempo pieno

Descrizione del lavoro

Fried Frank is seeking a Legal Executive Assistant to support a primary group of attorneys in the Corporate - Finance team and provide backup to the department head. The role collaborates with other LEAs and reports to the Manager of Legal Executive Assistant and Paralegal Services.

You will manage calendars, screen calls, coordinate travel, handle time entries, expenses, document processing, and client billing while maintaining strict confidentiality in a fast-paced environment.

Competenze

• High school diploma required; college or business school preferred.
• At least five (5) years of experience in a similar position in a legal or corporate environment is required.

Mansioni

• Calendar management for meetings, appointments, deadlines and client-related activities.
• Provide telephone support by screening high volumes of calls and recording accurate messages.
• Coordinate travel arrangements and prepare itineraries.
• Enter attorney time using InTapp and monitor time entries for compliance.
• Submit attorney expenses and invoices through Emburse (Chrome River).
• Document processing of legal documents and drafts; proofreading for formatting and grammar.
• Prepare billing correspondence and edit bills as directed.
• Monitor mail, route items, and coordinate conference room setup.
• Schedule in-person and virtual meetings (Teams, firm software).
• Coordinate package deliveries and liaison with Document Processing Center and Duplicating department.
• Request visitor clearance with Lobby Security.
• Monitor Bar/CLE credits and dues.
• Maintain contact data in InterAction/Outlook and manage distribution lists.
• Coordinate file management with Records Department and handle physical/electronic client files.
• Prepare conflicts checks and New Matter forms.
• Occasional personal work.

Conoscenze

Customer service

Attention to detail

Organized

Proactive

Integrity

Independent work

Confidentiality

Calm under pressure

Formazione

High school diploma

College or business school preferred

Strumenti

Microsoft Office

Embубurse Chrome River

Intapp

Webex

Zoom

LoopUp

InterAction

3E

Litera Compare

Tungsten Power PDF

Descrizione del lavoro

Fried Frank is seeking a Legal Executive Assistant to support a primary group of attorneys in the Corporate - Finance team and provide backup to the department head. The role collaborates with other LEAs and reports to the Manager of Legal Executive Assistant and Paralegal Services.

You will manage calendars, screen calls, coordinate travel, handle time entries, expenses, document processing, and client billing while maintaining strict confidentiality in a fast-paced environment.