Corporate Events & Hospitality Coordinator

Fried Frank; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Fried Frank is seeking an Events Assistant to support planning and execution of internal and client events. The ideal candidate is highly organized, detail-oriented, and eager to learn within a fast-paced legal/professional services environment.

The role offers exposure to all aspects of event planning from logistics to onsite execution, with opportunities for mentorship and professional growth within a supportive team.

Qualifications

• Bachelor’s degree required.
• Experience in events, hospitality, marketing, or related field preferred.

Responsibilities

• Assist with planning, execution, and post-event follow-up for internal and client events.
• Independently coordinate smaller-scale meetings, office events, and internal hospitality functions.
• Provide onsite support for firm events, including registration, guest hospitality, vendor coordination, room setup, and event logistics.
• Prepare, organize, and ship event materials, giveaways, promotional items, gifts, and event collateral.
• Produce and assemble event materials including name badges, signage, registration packets, seating materials, and agendas.
• Create and maintain event invitation lists using InterAction and assist with updating contact information, track RSVPs and prepare attendee reports
• Edit, proof, and distribute invitations and event communications through Vuture and Outlook.
• Coordinate with the larger team to develop invitations, signage, and event collateral.
• Assist with sourcing, ordering, and organizing promotional items and client gifts.
• Coordinate restaurant reservations, catering, meeting logistics, audiovisual requirements, transportation, and other event-related services.
• Maintain the department Events Calendar.
• Keep detailed records in the firm cloud based system.
• Process invoices and assist with budget tracking and credit card reconciliations.

Skills

Event planning

Hospitality

Organizational skills

Communication

Client service

Education

Bachelor's degree

Tools

InterAction

Vuture

Microsoft Office Suite

Job description

Fried Frank is seeking an Events Assistant to support planning and execution of internal and client events. The ideal candidate is highly organized, detail-oriented, and eager to learn within a fast-paced legal/professional services environment.

The role offers exposure to all aspects of event planning from logistics to onsite execution, with opportunities for mentorship and professional growth within a supportive team.