Senior Legal Executive Assistant: Calendar, Contracts & Coordination

LHH US; Illinois; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

LHH US is seeking an Executive Assistant with a legal background to support attorneys with heavy scheduling, calendar management, and document handling. This role requires meticulous organization, professional communication, and the ability to manage deadlines and confidential information.

The EA will coordinate meetings, prepare attorneys for calls, and support the legal team across matter openings, conflict checks, and contract-related tasks while maintaining multiple calendars and email

Qualifications

• Experience as an Executive Assistant in a legal environment or in-house legal department.

Responsibilities

• Heavy scheduling, including international reservations.
• Maintain attorney calendars.
• Contract management and document handling.
• Manage correspondence and email/database systems.
• Prepare attorneys for calls and meetings; organize conferences.
• Conduct conflict searches; open new matters including litigation.
• Follow up with in-house attorneys and track deadlines.
• Back up other EAs as needed; coordinate routine admin work.
• Polished, professional communication with clients and attorneys.
• Proficient Microsoft Office Suite; calendar/inbox management.
• Ability to compose and proofread legal documents.

Skills

Calendar management

Attention to detail

Multi-tasking

Professional communication

Team player

Tools

Microsoft Word

Microsoft Excel

Kofax (Adobe)

DocuSign

Zoom

Job description

LHH US is seeking an Executive Assistant with a legal background to support attorneys with heavy scheduling, calendar management, and document handling. This role requires meticulous organization, professional communication, and the ability to manage deadlines and confidential information.

The EA will coordinate meetings, prepare attorneys for calls, and support the legal team across matter openings, conflict checks, and contract-related tasks while maintaining multiple calendars and email