Senior Legal Billing & Analytics Analyst

University of California Office of the President; Oakland (CA); On-site; USD 95,000 - 104,000; Full time

Job summary

University of California, Office of the President, located in Oakland, seeks a Financial Services Analyst 3 to manage the lifecycle of outside counsel eBilling and related vendor interactions. The role requires strong financial acumen, adherence to billing guidelines, and cross‑functional collaboration with UCOP, law firms, and internal finance teams.

The position emphasizes continuous improvement, data analytics, and training, with explicit experience in eBilling systems and reporting.

Qualifications

• Minimum 5 years of experience in finance and/or e-billing.
• Experience with billing practices and vendor management is valued.
• Experience communicating with diverse teams and improving processes.

Responsibilities

• 60% LEGAL BILLING: Manage lifecycle of outside counsel eBilling, coordinate with AP and BRC, serve as primary contact, ensure guidelines compliance, drive process improvements.
• 25% VENDOR MANAGEMENT: Analyze spend, rates, usage and trends; prepare summaries and proposals; respond to reporting requests.
• 10% CONTINUOUS IMPROVEMENT & TRAINING: Establish quality standards, suggest changes for compliance, train end users and mentor staff.
• 5% INTERNAL BACK-UP SUPPORT: Back-up for internal finance analysts.

Skills

Diversity collaboration

System learning ability

Independent working

Business analysis

Communication skills

Attention to detail

Continuous improvement mindset

Education

Bachelor's degree in related area

Tools

CounselLink

NetDocuments

SharePoint

SmartSheet

Slack

Job description

University of California, Office of the President, located in Oakland, seeks a Financial Services Analyst 3 to manage the lifecycle of outside counsel eBilling and related vendor interactions. The role requires strong financial acumen, adherence to billing guidelines, and cross‑functional collaboration with UCOP, law firms, and internal finance teams.

The position emphasizes continuous improvement, data analytics, and training, with explicit experience in eBilling systems and reporting.