Senior Legal Assistant: Case Coordination & Leadership

Rehrig International; Chicago (IL); Hybrid; USD 75.000 - 85.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Retirement plan with match

PTO

Parental leave

Commuter benefits

Disability coverage

Zusammenfassung

Rehrig International in Chicago seeks a Senior Legal Assistant to provide high-level administrative and case support to multiple attorneys across assigned caseloads. The role emphasizes independent management of deadlines, proactive filings, and strong professional judgment in a hybrid work environment.

The ideal candidate will have a Bachelor’s degree or equivalent law firm experience, 8+ years in a legal support role, and advanced MS Office skills, with PACER, Westlaw, LexisNexis, and Pohlman

Qualifikationen

• Bachelor’s degree or equivalent law firm experience.
• Minimum of eight years of substantive legal experience as a legal assistant, legal secretary, or paralegal in a law firm or comparable legal environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with electronic court filing and records systems, including PACER and applicable state court systems.
• Experience working with legal research platforms and litigation-service providers, including Westlaw, LexisNexis, and Pohlman.
• Ability to work in a fast-paced environment, with a demonstrated ability to manage multiple competing tasks and demands.
• Superior written and verbal communication skills.
• Excellent interpersonal and customer-service skills.
• Knowledge of state and federal court rules and procedures.
• Ability to maintain confidential records.
• Demonstrated understanding of how to effectively support a group of attorneys, including managing competing priorities and adapting to different working styles.
• Self‑motivated and dependable, with the discipline and accountability to remain responsive and productive in a hybrid work environment.

Aufgaben

• Provide proactive, high-level administrative and case support to multiple attorneys, independently managing competing priorities, deadlines, and workflow needs across assigned caseloads.
• Draft and prepare notices, proposed orders, correspondence, and other routine legal documents for attorney review, exercising sound judgment regarding applicable firm procedures and jurisdiction-specific requirements.
• Prepare, proofread, format, and finalize motions, pleadings, and other legal documents, identifying and resolving formatting, procedural, and administrative issues before filing.
• Independently coordinate and complete electronic filings in state and federal courts, ensuring compliance with applicable court rules, filing procedures, deadlines, and attorney instructions.
• Monitor the status of filings, court-entered orders, hearing dates, and other case activity, proactively following up with attorneys and other appropriate parties to keep matters moving and address outstanding items.
• Coordinate with court clerks, opposing counsel, and other external parties regarding hearings, motions, courtesy copies, scheduling, and other case-related administrative matters on behalf of attorneys.
• Anticipate attorney and case needs, identify approaching deadlines or potential workflow issues, and proactively communicate and follow up to support timely completion of filings, hearings, and other projects.
• Maintain a strong working knowledge of firm systems, procedures, case-management workflows, and jurisdiction-specific filing requirements and serve as a trusted resource to attorneys and members of the legal support team.
• Exercise independent judgment in prioritizing assignments, resolving routine administrative and procedural issues, and escalating time-sensitive, unusual, or higher-risk matters when appropriate.
• Model a high standard of accuracy, responsiveness, organization, and professionalism and provide clear, constructive guidance to less-experienced members of the legal support team when appropriate.
• Assist with onboarding, training, and knowledge sharing for members of the legal support team, particularly regarding firm procedures, systems, document standards, and court-filing practices.
• Provide coverage and support across the legal administrative team as business needs require, including reception coverage when necessary.

Jobbeschreibung

Rehrig International in Chicago seeks a Senior Legal Assistant to provide high-level administrative and case support to multiple attorneys across assigned caseloads. The role emphasizes independent management of deadlines, proactive filings, and strong professional judgment in a hybrid work environment.

The ideal candidate will have a Bachelor’s degree or equivalent law firm experience, 8+ years in a legal support role, and advanced MS Office skills, with PACER, Westlaw, LexisNexis, and Pohlman