Senior Lease Administrator – CAM Audit Focus

Mohr Partners, Inc.; Dallas (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Mohr Partners, Inc. is seeking a Senior Lease Administrator to join our Lease Administration team in Dallas.

You will lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio, identify landlord overcharges, and recover savings for our clients. You will guide a team of Portfolio Administrators, handle the full scope of lease administration, and work closely with clients to ensure accuracy and timely reporting.

Qualifications

• Bachelor's degree or equivalent experience.
• 5-8 years lease administration experience, CAM reconciliation or audit work.
• Strong understanding of retail lease terms and CAM reconciliation.
• Advanced Excel skills for rebuilding reconciliations and variance schedules.
• Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator and/or CoStar preferred.
• Clear, professional writing for landlord negotiations.

Responsibilities

• Lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio.
• Check landlord charges against lease terms and identify recoverable overcharges.
• Review landlord backup, match charges to invoices and tenant payment history.
• Train and guide Portfolio Administrators on audit methods and best practices.
• Produce client reports and manage projects to deadlines.

Skills

CAM reconciliation

Audit leadership

Excel advanced

Lease terms knowledge

Negotiation writing

Education

Bachelor's degree

Tools

Lease Harbor

Visual Lease

ProLease

LeaseAccelerator

CoStar

Job description

About The Role

Mohr Partners, Inc. is hiring a Senior Lease Administrator to join our Lease Administration team. In this role you'll lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio. You'll find landlord overcharges, recover savings for our clients and guide a team of Portfolio Administrators. You'll also handle the full scope of lease administration. This role suits someone who reads leases closely, doesn't take a landlord's numbers at face value, and wants to work in a fast-paced, client-first team.

Full-time | Dallas, TX

About The Role

Mohr Partners, Inc. is hiring a Senior Lease Administrator to join our Lease Administration team. In this role you'll lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio. You'll find landlord overcharges, recover savings for our clients and guide a team of Portfolio Administrators. You'll also handle the full scope of lease administration. This role suits someone who reads leases closely, doesn't take a landlord's numbers at face value, and wants to work in a fast-paced, client-first team.

What You'll Do

CAM Audit & Reconciliation (Core Focus)

• Lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement
• Check that each landlord charge is allowed by the lease. This includes pro rata share, gross-up, caps, base years, fees and expense exclusions
• Request and review landlord backup, and match charges to invoices, GL reports and tenant payment history
• Find overcharges and billing errors, prepare findings reports with clear lease support, and negotiate credits with landlords in writing
• Track recovered savings and recurring overcharge trends across the portfolio
• Send audit packages through internal QC and answer client follow-up questions promptly
  

Lease Abstraction & Data Quality

• Abstract and review leases, and review abstracts prepared by other team members
• Coordinate abstraction work from transition and regional teams, and track projects through QC
• Validate lease data entry, and spot high-risk lease language and suggest changes
• Review client estoppels and comment on issues or errors
  

Lease Financials & Reporting

• Review and process monthly rent files, rent payments and rent variance analyses
• Manage subtenant billing and collections, and prepare invoices
• Set up and maintain critical date reminders, and report on them to clients
• Produce monthly, quarterly, annual and ad hoc client reports
  

Leadership & Client Management

• Train and guide Portfolio Administrators on audit methods and lease administration best practices
• Build strong relationships with clients, landlords, property managers, vendors and outsource partners
• Make processes more efficient, deliver projects on time and on budget, and support new client setups and special projects
  

What You Bring

• Bachelor's degree or equivalent experience
• 5-8 years of lease administration experience, with hands-on CAM reconciliation or audit work
• Strong understanding of retail lease terms and CAM reconciliation, and a record of recovering landlord overcharges
• Advanced Excel skills for rebuilding reconciliations, CAP calculations and variance schedules
• Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator and/or CoStar preferred
• Clear, firm and professional writing for landlord negotiations
• Strong organizational skills, close attention to detail, and the ability to manage many audits under deadline
• Experience mentoring or reviewing the work of junior team members
  

Physical Requirements

This is general office work. It involves sitting and using a computer for up to 8 hours a day, with occasional standing, such as at a copier or scanner. The role requires regularly reading printed and on-screen material, typing, and communicating clearly in writing and in person.
As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.