Senior Lease Administrator – CAM Audit Focus

Mohr Partners; Dallas (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Mohr Partners, Inc. is seeking a Senior Lease Administrator to lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio. You will identify overcharges, recover savings for clients, and guide a team of Portfolio Administrators in thorough lease administration.

The role requires reading leases closely, verifying landlord figures against leases, and working in a fast-paced client-focused environment where accuracy and timelines matter.

Qualifications

• 5–8 years of lease administration experience with CAM reconciliation or audits.
• Strong understanding of retail lease terms and CAM reconciliation.
• Advanced Excel skills for reconciliations and variance schedules.
• Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator and/or CoStar.
• Clear, professional writing for landlord negotiations.
• Strong organizational skills and attention to detail, managing multiple audits.
• Experience mentoring junior team members.

Responsibilities

• Lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement.
• Check that each landlord charge is allowed by the lease, including pro rata share, gross-up, caps, base years, fees and exclusions.
• Request and review landlord backup, and match charges to invoices, GL reports and tenant payment history.
• Find overcharges and billing errors, prepare findings reports with lease support, and negotiate credits with landlords in writing.
• Track recovered savings and recurring overcharge trends across the portfolio.
• Train and guide Portfolio Administrators on audit methods and lease administration best practices.

Skills

Lease administration

CAM reconciliation

Advanced Excel

Excellent writing

Organizational skills

Mentoring

Education

Bachelor's degree or equivalent experience

Tools

Lease Harbor

Visual Lease

ProLease

LeaseAccelerator

CoStar

Job description

Senior Lease Administrator – CAM Audit Focus

About the Role

Mohr Partners, Inc. is hiring a Senior Lease Administrator to join our Lease Administration team. In this role you'll lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio. You'll find landlord overcharges, recover savings for our clients and guide a team of Portfolio Administrators. You'll also handle the full scope of lease administration. This role suits someone who reads leases closely, doesn't take a landlord's numbers at face value, and wants to work in a fast-paced, client-first team.

What You'll Do

CAM Audit & Reconciliation (Core Focus)

• Lead CAM, insurance and real estate tax reconciliation audits across a multi-location retail portfolio, from document review through settlement
• Check that each landlord charge is allowed by the lease. This includes pro rata share, gross-up, caps, base years, fees and expense exclusions
• Request and review landlord backup, and match charges to invoices, GL reports and tenant payment history
• Find overcharges and billing errors, prepare findings reports with clear lease support, and negotiate credits with landlords in writing
• Track recovered savings and recurring overcharge trends across the portfolio
• Send audit packages through internal QC and answer client follow-up questions promptly

Lease Abstraction & Data Quality

• Abstract and review leases, and review abstracts prepared by other team members
• Coordinate abstraction work from transition and regional teams, and track projects through QC
• Validate lease data entry, and spot high-risk lease language and suggest changes
• Review client estoppels and comment on issues or errors

Lease Financials & Reporting

• Review and process monthly rent files, rent payments and rent variance analyses
• Manage subtenant billing and collections, and prepare invoices
• Set up and maintain critical date reminders, and report on them to clients
• Produce monthly, quarterly, annual and ad hoc client reports

Leadership & Client Management

• Train and guide Portfolio Administrators on audit methods and lease administration best practices
• Build strong relationships with clients, landlords, property managers, vendors and outsource partners
• Make processes more efficient, deliver projects on time and on budget, and support new client setups and special projects

What You Bring

• Bachelor's degree or equivalent experience
• 5–8 years of lease administration experience, with hands-on CAM reconciliation or audit work
• Strong understanding of retail lease terms and CAM reconciliation, and a record of recovering landlord overcharges
• Advanced Excel skills for rebuilding reconciliations, CAP calculations and variance schedules
• Experience with Lease Harbor, Visual Lease, ProLease, LeaseAccelerator and/or CoStar preferred
• Clear, firm and professional writing for landlord negotiations
• Strong organizational skills, close attention to detail, and the ability to manage many audits under deadline
• Experience mentoring or reviewing the work of junior team members

Physical Requirements

This is general office work. It involves sitting and using a computer for up to 8 hours a day, with occasional standing, such as at a copier or scanner. The role requires regularly reading printed and on-screen material, typing, and communicating clearly in writing and in person.

As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.