Lease Administrator (Commercial)

FTS, Inc.; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Job summary

FTS, Inc. in Washington, DC seeks a detail-oriented Lease Administrator to manage the full lease life cycle across a commercial portfolio. You will interpret complex leases, maintain MRI data, and drive CAM billings and annual reconciliations.

The role requires 3+ years of commercial lease administration, MRI Software proficiency, and advanced Excel skills, with collaboration across Property Management and Accounting to stay audit-ready.

Qualifications

• 3+ years of commercial lease administration experience (Office, Retail, or Industrial).
• MRI Software proficiency required (experience with MRI lease abstraction modules preferred).
• Advanced Microsoft Excel proficiency (VLOOKUP/XLOOKUP, PivotTables, complex reconciliation modeling).
• Proven mastery of CAM billing, annual reconciliations, pro-rata calculations, and commercial lease terminology (caps, recoveries, exclusions).
• Strong analytical skills with professional written/verbal communication for tenant-facing resolution.
• Bachelor's degree in Business, Finance, Accounting, or Real Estate preferred (or equivalent professional experience).

Responsibilities

• Abstract, input, and update lease terms, critical dates, rent schedules, and options in MRI Software to maintain accurate property databases.
• Prepare monthly/annual CAM billings and perform full annual reconciliations, including pro-rata share calculations and tenant true-up statements.
• Analyze complex commercial lease terms, caps, exclusions, and gross-up provisions to enforce accurate CAM, taxes, and insurance Billing.
• Serve as the primary point of contact for tenant CAM inquiries or disputes; collaborate with Property Managers and Accountants to align lease data with budgets and audit standards.
• Monitor renewal options, rent escalations, and expiration dates, informing stakeholders well in advance.
• Assist with budget forecasting, track historical expense trends, maintain organized tenant ledgers, and provide audit-ready documentation.

Skills

Advanced Excel

Lease administration

Data analysis

Education

Bachelor's degree in Business, Finance, Accounting, or Real Estate

Tools

MRI Software

Job description

We are seeking a detail-oriented Lease Administrator to manage the complete lease life cycle across our commercial property portfolio. In this role, you will leverage your commercial real estate expertise to interpret complex lease agreements, manage data integrity in MRI Software, and drive accurate CAM billings and annual reconciliations. You will serve as a key liaison between Property Management, Accounting, and tenants to keep portfolio operations aligned and audit-ready.

Key Responsibilities

• Lease Abstraction & MRI Data Management: Abstract, input, and update lease terms, critical dates, rent schedules, and options in MRI Software to maintain accurate property databases.
• CAM Billings & Reconciliations: Prepare monthly/annual CAM billings and perform full annual reconciliations, including pro-rata share calculations, expense recovery analysis, and tenant true-up statements.
• Lease Interpretation & Compliance: Analyze complex commercial lease terms, caps, exclusions, and gross-up provisions to enforce accurate billing for CAM, real estate taxes, and insurance.
• Tenant & Interdepartmental Coordination: Serve as the primary point of contact for tenant CAM inquiries or disputes; collaborate with Property Managers and Accountants to align lease data with budgets and audit standards.
• Critical Date Tracking: Monitor renewal options, rent escalations, and expiration dates, ensuring key stakeholders are informed well in advance.
• Financial Reporting & Audit Support: Assist with budget forecasting, track historical expense trends, maintain organized tenant ledgers, and provide audit-ready documentation for internal/external reviews.

Qualifications

• Experience: 3+ years of commercial lease administration experience (Office, Retail, or Industrial).
• Software: MRI Software proficiency required (experience with MRI lease abstraction modules preferred).
• Technical Skills: Advanced Microsoft Excel proficiency (VLOOKUP/XLOOKUP, PivotTables, complex reconciliation modeling).
• Core Competencies: Proven mastery of CAM billing, annual reconciliations, pro-rata calculations, and commercial lease terminology (caps, recoveries, exclusions).
• Communication & Organization: Strong analytical skills paired with professional written/verbal communication for tenant-facing resolution.
• Education: Bachelor's degree in Business, Finance, Accounting, or Real Estate preferred (or equivalent professional experience).