Senior Lease Administrator

Mohr Partners Inc.; Dallas (TX); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Mohr Partners, Inc. is seeking a qualified individual for the Lease Administration team in Dallas, Texas. The position involves managing client leasing services and ensuring accurate administration, reporting, and reconciliation. Candidates should have 5-8 years of leasing experience, proficiency in Microsoft Office Suite, and the ability to foster critical relationships. This role emphasizes communication skills, analytical capabilities, and effective prioritization of tasks. An equal opportunity employer committed to diversity in the workplace.

Qualifications

• 5 - 8 years of experience in Lease Administration.
• Proficiency with Microsoft Office Suite required.
• Experience with leasing management software preferred.

Responsibilities

• Manage full scope of Lease Administration services.
• Provide accurate reporting and reconciliation.
• Foster relationships with internal and external clients.
• Conduct audit and reconciliation functions.
• Ensure accuracy and management of client leasing details.

Skills

Excellent written and verbal communication skills

Strong organizational and analytical skills

Ability to multi-task

Understanding of client services

Education

Any Graduation

Tools

Microsoft Office Suite

Lease Harbor

Visual Lease

Pro Lease

Lease Accelerator

Co-Star

Job description

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

Requirements

Essential Functions

• Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
• Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
• Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
• Be responsible for the full scope of Lease Administration abstraction services including:
• Coordination of abstractions from transition team
• Coordination of abstractions required from regional teams
• Project assignment and tracking of QC process
• Review CAM and other escalations & real estate tax invoices
• Review data entry, validation, and management of lease documents
• Review rent variance analysis and rent payment processing
• Review Subtenant account management, and billing/collections of third-party tenant rents
• Management of project abstraction services
• Continuous monitoring, tracking, and reporting of critical dates to client.
• Financial analysis and volume trends
• Partnership with outsource providers
• Streamlining current process and driving efficiencies
• Approach client and key stakeholder interactions with a Customer First Mindset
• Support, exposure, and leadership of other special projects as assigned by manager
• Set-up and maintain reminders for portfolios.
• Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed).
• Review abstracts prepared by other team members.
• Review and process the monthly rent files for client.
• Provide guidance and training to Portfolio Administrators.
• Review client estoppels and provide comments on issues or errors (if applicable).
• Assist in additional department related projects as requested.
• Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Other duties as assigned.

Education & Experience

• Qualifications: Any Graduation
• Years of Experience: 5 - 8 Years
• Lease Harbor, Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable and courteous service to customers.
• Ability to effectively present information.
• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Understanding of and commitment to client services.
• Willingness to take on new challenges, responsibilities, and assignments.
• A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

• Involves work of a general office nature
• Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.