Senior Law Firm Billing Specialist | Hybrid

Vedder; Chicago (IL); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Bonus program

401(k) matching

Hybrid work model

Health, dental, and vision plans

Paid time off

Job summary

Vedder's Chicago office seeks a Senior Billing Specialist to support shareholder billing cycles, ensuring accurate, timely invoices. You will work with attorneys, managers, and clients to update rates, allocate split billing credits, and drive process improvements.

The role requires strong attention to detail and excellent communication. It offers a hybrid work model and opportunities for mentoring and professional development within the firm.

Qualifications

• Bachelor’s degree preferred
• 5+ years billing experience in a law firm environment required
• Proficiency in billing software (e.g., Elite, 3E, E-Billing Hub) and Microsoft Office
• Demonstrate ability to manage large and most complex billing arrangements
• Ability to work under pressure to meet strict deadlines
• Knowledge of E-Billing Hub and different E-Billing Platforms
• Mentor to other billers and assist management with special projects

Responsibilities

• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to requests
• Apply retainer/unallocated funds and enter BOA charges
• Process write-offs following Firm policy
• Execute complex bills in a timely manner
• Assist with training and mentoring of billing staff
• Manage billing operations for high-volume, complex client relationships
• Monitor and manage WIP and AR assignments
• Update Rates and Split Billing Credit Allocation in 3E
• Maintain administrative tasks (rate updates, electronic submissions/appeals, unallocated balances)
• Interact with attorneys, secretaries, and clients effectively
• Ensure billing cycles are efficient and accurate
• Respond to inquiries regarding billing and rate issues
• Create billing reports and spreadsheets for analyses
• Assist in preparing exhibits for court
• Perform special projects

Skills

Prioritization

Attention to detail

Communication

Time management

Team collaboration

Independence

Problem solving

Education

Bachelor’s degree preferred

Tools

Elite/3E

E-Billing Hub

MS Word

MS Excel

Job description

Vedder's Chicago office seeks a Senior Billing Specialist to support shareholder billing cycles, ensuring accurate, timely invoices. You will work with attorneys, managers, and clients to update rates, allocate split billing credits, and drive process improvements.

The role requires strong attention to detail and excellent communication. It offers a hybrid work model and opportunities for mentoring and professional development within the firm.