Senior Billing Specialist

Vedder; Chicago (IL); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Bonus program

401(k) matching

Hybrid work model

Health, dental, and vision plans

Paid time off

Job summary

Vedder's Chicago office seeks a Senior Billing Specialist to support shareholder billing cycles, ensuring accurate, timely invoices. You will work with attorneys, managers, and clients to update rates, allocate split billing credits, and drive process improvements.

The role requires strong attention to detail and excellent communication. It offers a hybrid work model and opportunities for mentoring and professional development within the firm.

Qualifications

• Bachelor’s degree preferred
• 5+ years billing experience in a law firm environment required
• Proficiency in billing software (e.g., Elite, 3E, E-Billing Hub) and Microsoft Office
• Demonstrate ability to manage large and most complex billing arrangements
• Ability to work under pressure to meet strict deadlines
• Knowledge of E-Billing Hub and different E-Billing Platforms
• Mentor to other billers and assist management with special projects

Responsibilities

• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to requests
• Apply retainer/unallocated funds and enter BOA charges
• Process write-offs following Firm policy
• Execute complex bills in a timely manner
• Assist with training and mentoring of billing staff
• Manage billing operations for high-volume, complex client relationships
• Monitor and manage WIP and AR assignments
• Update Rates and Split Billing Credit Allocation in 3E
• Maintain administrative tasks (rate updates, electronic submissions/appeals, unallocated balances)
• Interact with attorneys, secretaries, and clients effectively
• Ensure billing cycles are efficient and accurate
• Respond to inquiries regarding billing and rate issues
• Create billing reports and spreadsheets for analyses
• Assist in preparing exhibits for court
• Perform special projects

Skills

Prioritization

Attention to detail

Communication

Time management

Team collaboration

Independence

Problem solving

Education

Bachelor’s degree preferred

Tools

Elite/3E

E-Billing Hub

MS Word

MS Excel

Job description

Vedder's Chicago office is seeking a Senior Billing Specialist. The Senior Billing Specialist supports a portfolio of shareholders through their monthly billing cycles. In addition to ensuring client invoices are issued accurately and timely, this position works closely with shareholders, department managers, accounting team and clients to deliver superior service, updating rates, split billing credit allocation, WIP follow up, solve problems, provide critical information and drive process improvement.

As a Senior Billing Specialist, your job duties will include but not be limited to:

• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to attorney and secretary requests
• Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA
• Process write-offs following Firm policy
• Ability to execute complex bills in a timely manner
• Assist with training and mentoring of new employees and less experienced billing staff
• Successfully manages the billing operation of the Firm’s high volume and complex client relationships, involving intricate billing arrangements, acts in an advisory capacity of their attorneys on billing matters
• Monitor and manage WIP and AR assignments
• Update Rates and Split Billing Credit Allocation into the 3E System
• Administrative responsibilities are consistently well-maintained (rate updates, electronic submissions/appeals and unallocated balances)
• Ability to effectively interact and communicate with attorneys, secretaries, and clients
• Ensure that billing cycles are handled efficiently and accurately
• Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues.
• Create billing reports and spreadsheets for analyses as required; ability to identify and generate billing reports as requested
• May assist in preparing documentation for exhibits in court
• Perform Special projects as assigned

Skills & Competencies

• Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Must have strong attention to detail
• Ability to meet deadlines and use time efficiently
• Ability to demonstrate good common sense and sound judgment
• Ability to work independently, overtime during firm Fiscal and Calendar year-end, self-starter
• Must have strong verbal and written communication skills and excellent organizational skills
• Ability to be an effective team member and display initiative
• Ability to participate in special projects
• Identify opportunities for improvement and proactively work with Shareholders and management to implement improved processes
• Monitor new processes and workflows to ensure effectiveness

Qualifications & Required Experience

• Bachelor’s degree preferred
• 5+ years billing experience in a law firm environment required
• Proficiency in billing software (e.g., Elite, 3E, E-Billing Hub) and Microsoft Office
• Demonstrate ability to manage large and most complex billing arrangements and ensures the highest quality and customer service
• Position also requires the ability to work under pressure to meet strict deadlines.
• Good analytical and problem solving skills, and understanding of accounting best practices
• Knowledge of E-Billing Hub and different E-Billing Platforms
• Extensive knowledge to serve as a mentor to other billers and to assist management with special projects

Computer Skills

To perform this job successfully, an individual must be proficient in the following software:

• Elite/3E accounting software experience preferred
• Proficient with MS Word and Excel

Compensation Range

$85,000/yr. to $95,000/yr.

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.