Senior LATAM Regional Executive Assistant

Merck & Co., Inc; Rahway (NJ); Hybrid; USD 100,000 - 158,000; Full time

Job summary

Merck & Co., Inc is seeking an Executive Administrative Assistant to support the LATAM Regional Leadership Team. The role involves complex calendar management, cross-border coordination, and high‑level executive support in a fast-paced, multinational environment.

The ideal candidate will have 10+ years of administrative experience, exceptional organizational skills, and strong proficiency with Microsoft 365 tools.

Qualifications

• Minimum of 10 years of administrative experience, including at least 5 years supporting senior executives or senior leadership teams.
• Demonstrated experience managing complex calendars, international travel and multiple competing priorities.
• Ability to work independently with limited supervision while maintaining exceptional accuracy and attention to detail.
• Strong judgment and demonstrated ability to handle highly sensitive and confidential information.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, OneNote and SharePoint.

Responsibilities

• LATAM Regional Leadership Team Support: Provide high-quality administrative and logistical support, manage calendars and meetings, and prepare materials for key meetings.
• Regional Leadership Team Coordination: Coordinate meetings, agendas, pre-reads, and materials with owners and teams; track milestones and follow-ups.
• Meetings, Events & Communications: Manage end-to-end meeting logistics, prepare agendas, and maintain regional distribution lists and shared resources.
• Travel & Expense Management: Coordinate complex domestic and international travel, create itineraries, and reconcile expense reports.
• Regional Administrative Excellence: Build relationships across LATAM and global teams, identify process improvements, and support regional priorities.

Skills

Calendar management

Executive support

Event planning

International travel arrangements

Meeting management

Microsoft Office

Expense reconciliations

Data entry

Document management

Scheduling

Vendor management

Reporting and analysis

Travel expertise

Purchase order management

Workflow management

Education

High School Diploma or equivalent

Advanced education or relevant professional certifications

Tools

SAP

Job description

Merck & Co., Inc is seeking an Executive Administrative Assistant to support the LATAM Regional Leadership Team. The role involves complex calendar management, cross-border coordination, and high‑level executive support in a fast-paced, multinational environment.

The ideal candidate will have 10+ years of administrative experience, exceptional organizational skills, and strong proficiency with Microsoft 365 tools.