Senior Judiciary Clerk

Maryland Judiciary; Snow Hill (MD); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Paid time off

Tuition assistance

Continuing education programs

Employee assistance programs

State Retirement and Pension plans

Telework up to 2 days per week

Job summary

Maryland Judiciary is seeking a hybrid clerical professional for Worcester County Circuit Court to handle case processing and courtroom support. Duties include entering new cases, updating case data, and assisting judges with court proceedings.

Minimum qualifications include a high school diploma and 2 years of related experience; substitutions such as a degree or paralegal credentials are allowed. Telework up to 2 days per week may be available.

Qualifications

• High school diploma or GED.
• 2 years of work experience, including 1 year in court operations or in criminal justice, parole and probation, legal or financial services.

Responsibilities

• Enter new cases and update case information in the court's data systems.
• Prepare courtroom materials and assist judges in the courtroom.
• Record court proceedings and dispositions in the case management system.
• Greet and assist the public with information about cases and court procedures.

Skills

Customer service

Typing

Attention to detail

Communication

Education

High school diploma

Two years related experience

Bachelor's degree substitute

Paralegal/Associates degree substitute

Tools

Enterprise Justice

DV Office and Courtroom

Microsoft Word

Chrome

Office 365

Connect

Job description

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov)

About the Maryland Court System | Maryland Courts (mdcourts.gov)

Essential Job Functions

This is a hybrid clerical position performing both Judiciary Clerk (case processing) and Courtroom Clerk duties and responsibilities on a continuous basis for Worcester County Circuit Court. Duties include, but are not limited to, entering new cases; updating existing case information into the court?s data systems from beginning to end; and assisting judges and magistrates in the courtroom. Greets and assists the public in person and by telephone with information about cases or court policy and procedure. Performs all other duties as assigned.

Processes new Civil cases and docket pleadings in Enterprise Justice and sends out for service of legal process by Sheriff?s Office, Private Process or Certified Mail.

Reviews and maintains pleadings/filings, updates existing case information, and ensures that all necessary documents are complete and accurate in accordance with established court procedures. Issues Summonses, Subpoenas, Writs of Habeas Corpus, and Warrants/Body Attachments.

Prior to Court, prints docket, prints and reviews Case Summaries for each case, and prepares paperwork for courtroom. Prepares the assigned courtroom for the day?s scheduled trials by placing the docket and all necessary paperwork and case files on the judge?s bench.

Records court proceedings, prepares necessary forms/paperwork, and enters case dispositions, judgments, postponements, fines, and costs awarded by the judge in the court?s case management system. Enters open court proceedings in Enterprise Justice following Court and process paperwork.

Greets and assists the public and court related personnel, responding to inquiries regarding the proper completion of various court related forms and information regarding court policies and procedures.

Minimum Qualifications

Education

• High school diploma (or GED equivalent).

Experience

• Two (2) years of work experience, to include one (1) year in court operations or in the fields of criminal justice, parole and probation, legal or financial services.

Note

• A Bachelor?s Degree may substitute the required work experience.
• A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.
• A Paralegal Certificate May Substitute The Required Work Experience

Knowledge, Skills, and Abilities

Knowledge Of

• General office practices, procedures, and equipment.
• Standard legal forms and documents used in the Judiciary.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Skill In

• Customer service and handling problems tactfully and patiently.
• Typing on a personal computer.
• Accuracy and attention to detail.

Ability To

• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc. Use and maintain alphabetical and numerical filing systems.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
• Understand and abide by departmental rules, regulations, and procedures.
• Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.
• Apply various court procedures accurately and effectively for assigned courtroom in accordance with courtroom protocols.
• Follow procedures, verbal and written instructions, and protocols for any given assignment.
• Use proper grammar, punctuation, and spelling.
• Exercise independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.
• Multitask, adjust to situations quickly, set priorities, and handle pressure in a fast-paced environment.
• Pay attention to detail.
• Establish and maintain effective working relationships with other employees, superiors, and/or the general public.
• Hear and decipher Judge, Attorneys, witnesses, Jurors, etc. in the Courtroom.
• Speak clearly and confidently in the Courtroom when administering oaths, taking verdicts, answering Judge's questions.
• Carry/lift files and docket books.
• Maintain focus when multi-tasking in the Courtroom & in the Civil Department.
• Demonstrate flexibility and stay until Court adjourns for the day, working overtime as needed.

Physical Requirements

Sedentary work . Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery And Tools

Personal computer (majority of work is done on the computer), calculator (used to calculate court costs/bonds), typewriter (used to supplement the computer), shredder (confidential dockets and case histories must be shredded), scanner (used to scan documents to email sent to Assignment Dept./other agencies, copier (to make copies of documents), and postage machine (to add postage to envelopes for mailing).

Software And Computer Skills

• DV Office and Courtroom
• Microsoft Word
• Court Smart & For the Record
• Chrome
• Office 365
• Connect

Selection Process

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at [e-mail].

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [e-mail] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation .