Senior IP Transactions Support Lead

Marshall,-Gerstein-; Chicago (IL); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

401(k)

Learning & development opportunities

Career coaching

Health insurance

Job summary

Marshall, Gerstein & Borun LLP seeks a Legal Support Specialist IP Transactions to serve as a senior legal support professional and operations resource for the IP Transactions Practice Group. The role requires evaluating agreements, editing contracts, coordinating complex workflows, and delivering high-value work with minimal supervision.

The position supports attorneys, clients, and the practice group through document management, scheduling, invoicing, and proactive matter management in a

Qualifications

• Minimum 8 years of advanced contract support, executive-level administrative support, or comparable in-house or law firm experience.
• Substantial experience supporting transactional attorneys, coordinating workflows, and working with agreements and related legal documents.
• Advanced Microsoft Word and other document management software skills, including track changes, document comparison, redlining, clean and marked comparison drafts, styles, tables, templates, complex formatting, cross-references, and metadata management.
• Ability to compare document versions, review redlines, reconcile edits, confirm requested changes were made accurately, and identify inconsistencies, formatting issues, version-control concerns, or potentially problematic language for attorney review.
• Exceptional attention to detail, proofreading, editing, grammar, and written business communication skills.
• Strong organizational, project, calendar, and time management skills with the ability to manage multiple complex assignments, shifting priorities, and competing deadlines.
• Sound judgment, discretion, confidentiality, and professionalism when working with sensitive client, firm, and personnel information.
• Strong interpersonal communication skills and the ability to work effectively with attorneys, clients, colleagues, and firm leadership.
• Demonstrated initiative, accountability, follow-through, and ability to work independently with limited supervision.
• Flexibility to work before or after normal business hours when necessary to meet business, client, or transaction-related needs.

Responsibilities

• Coordinate and supervise IP Transactions support, serving as a trusted resource for attorneys and clients.
• Draft, edit, and manage complex transactional documents and related materials for attorney review.
• Ensure workflow efficiency, deadlines, and high-quality work product across the IP Transactions Group.
• Manage attorney calendars, travel, matters, and related logistics with minimal supervision.
• Support business development materials, proposals, and client-facing documents.
• Identify process improvements and assist in knowledge sharing and continuous improvement.

Skills

Contract support & exec admin

Coordinating workflows

Advanced Word & document mgmt

Editing & redlining

Attention to detail

Project & time management

Discretion & confidentiality

Interpersonal communication

Independent with limited supervision

After-hours flexibility

Education

Paralegal studies degree/certification

IP/ transactional specialty

Tools

Document management software

Job description

Marshall, Gerstein & Borun LLP seeks a Legal Support Specialist IP Transactions to serve as a senior legal support professional and operations resource for the IP Transactions Practice Group. The role requires evaluating agreements, editing contracts, coordinating complex workflows, and delivering high-value work with minimal supervision.

The position supports attorneys, clients, and the practice group through document management, scheduling, invoicing, and proactive matter management in a