IP Practice Support Specialist

Cooley LLP; Washington; On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

Dental/vision insurance

PTO 20 days + 10 holidays

Job summary

Cooley LLP seeks an IP Practice Support Assistant to join the IP Services team in Washington. The role supports practitioners, specialists and paralegals in patent prosecution, counseling, and trademark/copyright practice groups.

The IP PSA will handle administrative projects, billing tasks, document management, travel arrangements, and meeting logistics. Overtime may be required; strong MS Office and iManage skills are essential.

Qualifications

• Available to work overtime, as required.
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.

Responsibilities

• Process new docket number requests, conflict checks and new matter number requests.
• Obtain patent documents via public and/or firm-vendor resources.
• Order/secure certified patent/trademark documents.
• Upload Information Disclosure Statement (IDS) references via EFS.
• Assist with special projects.
• Obtain timekeeper approval and coordinate payment for foreign associate invoices.
• Process domestic vendor invoices and expense reimbursements using Chrome River.
• Enter practitioner time and fixed fees in IntApp Time, as requested.
• Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters).
• Update iManage in accordance with practice group electronic file guidelines.
• Prepare labels and packages for courier delivery.
• Assist with general printing, copying and scanning requests.
• Coordinate and schedule travel.
• Reserve conference rooms, schedule conference calls and coordinate other meeting logistics.

Skills

Microsoft Office

iManage

Firm applications

Overtime availability

Education

Bachelor’s Degree

Tools

Chrome River

Job description

Cooley LLP seeks an IP Practice Support Assistant to join the IP Services team in Washington. The role supports practitioners, specialists and paralegals in patent prosecution, counseling, and trademark/copyright practice groups.

The IP PSA will handle administrative projects, billing tasks, document management, travel arrangements, and meeting logistics. Overtime may be required; strong MS Office and iManage skills are essential.