Senior IP Litigation Administrative Assistant (Hybrid)

Virtual Hire Staffing

San Jose (CA)

Hybrid

USD 75,000 - 100,000

Full time

9 days ago

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Job summary

Virtual Hire Staffing is seeking a proactive Litigation Legal Administrative Assistant with 7+ years of Civil Litigation support to partner with attorneys and paralegals in Downtown San Jose. The role manages court filings, calendars, document preparation, and workflow for a small team, with a hybrid schedule: 4 days in-office and 1 day remote after on-boarding.

You will work across State and Federal courts, ensuring accuracy, timeliness, and compliance while handling sensitive client matters.

Qualifications

7+ years as a litigation legal administrative assistant supporting civil litigation.
Federal Court e-filing knowledge and calendar management.
Advanced MS Word (pleadings, TOC/TOA, redlining), Outlook, Excel, and PowerPoint.
Strong self-motivation with superb organization to manage competing priorities.
Location in or near Downtown San Jose, CA for a 4-day in-office schedule.
Work authorization to work in the U.S. without sponsorship.

Responsibilities

Document Preparation & Formatting for State and Federal court filings.
E-Filing & Court Rules across Bay Area state courts, Federal CM/ECF, and appellate courts.
Calendaring & deadline tracking for hearings, trials, discovery, and depositions.
Organize trial exhibits, evidence, and court reporter coordination.
Administrative & billing support including timekeeping, expenses, travel, invoicing, and receivables.
General office support and coverage for the team.