Senior International Programs Administrator

University of South Florida in; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and life insurance

Retirement plan options

Tuition programs for employees and/or/

Generous leave and employee discounts

Job summary

University of South Florida is seeking a Senior International Programs Administrator (Finance) to coordinate inbound and outbound mobility, including exchange programs and Study at USF. You will oversee admissions, partner coordination, pre‑departure preparation, and campus-sited support services for incoming students.

The role also administers study abroad scholarships, ensures compliance, and works with internal teams to promote student enrollment and success in global programs.

Qualifications

• Bachelor's degree with four years of professional experience, or a Master's degree.
• Experience advising students in study abroad or exchange programs.
• Experience with inbound international students and J-1 visa processes.

Responsibilities

• Serve as liaison for inbound/outbound exchange partners and manage agreements.
• Advise exchange students on options, eligibility, and enrollment requirements.
• Coordinate program operations, onboarding, orientation and student support.
• Oversee Study at USF inbound mobility and admissions collaboration.
• Administer study abroad scholarship programs, reviews and awards.
• Ensure compliance, risk management and process improvements.
• Monitor program data, prepare reports and support strategic initiatives.

Skills

Student advising

Exchange programs

Partnership management

Compliance

Program administration

Study abroad

Education

Bachelor's degree

Master's degree

Job description

Senior International Programs Administrator (Finance)

The Senior International Programs Administrator coordinates inbound and outbound mobility programs including student exchange and Study at USF programs as well as management of the study abroad scholarship processes within USF World Global Learning.

This position manages inbound and outbound student mobility programs, with primary responsibility for administering exchange programs and the Study at USF inbound mobility program. For exchange programs, the role advises students, reviews applications, makes admissions decisions, coordinates student placements with partners, supports pre‑departure preparation, and collaborates with campus partners to coordinate orientation and support services for incoming exchange students. The position manages relationships with international exchange partners and works closely with USF stakeholders to ensure effective program delivery and compliance. The role also oversees the Study at USF program, coordinating admissions and working with internal partners to support student enrollment and success. In addition, the position administers the study abroad scholarship program, including promotion, application review, award administration, and compliance.

Minimum

This position requires a Bachelor's degree and four years of professional experience, or a Master's degree in an appropriate area of specialization.

Preferred

Master's degree in education, higher education, international education, or a related field, or a bachelor's degree with at least five years of relevant experience. Experience advising students in study abroad or exchange programs. Experience working with inbound international students, including familiarity with J-1 visa processes or exchange visitor programs. Demonstrated experience in academic program administration, international partnerships, or global mobility programming.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top‑50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3 % of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Exchange Program Administration & Partnership Management (20%)

Serve as the primary liaison for inbound and outbound exchange partners, maintaining and strengthening institutional relationships. Manage new and existing exchange agreements, including coordination, review, and contracting processes to ensure alignment with institutional and compliance requirements. Coordinate with international partners on student placements, program logistics, and reciprocal exchange balance.

Exchange Student Advising, Application Review & Enrollment Management (30%)

Advise exchange students on program options, eligibility, academic planning, and pre‑departure requirements. Oversee application review, evaluation, and admissions decisions for inbound and outbound participants. Guide students through enrollment processes and resolve complex issues in collaboration with campus partners.

Program Operations & Student Experience (10%)

Coordinate exchange program and study at USF operations with internal partners, including onboarding, orientation, registration, and ongoing participant support. Monitor exchange student progress and enhance the overall experience through proactive advising and support strategies. Address escalated student concerns by interpreting policy and coordinating with relevant campus offices.

Study Abroad Scholarships (15%)

Oversees the administration of study abroad scholarship programs, ensuring alignment with institutional goals and scholarship guidelines. Develops and manages scholarship application, review, selection, and award processes to promote equitable and efficient distribution of funds. Coordinates the scholarship award process, including reviewing applications, communicating award decisions, advising students on funding opportunities, and maintaining scholarship records and reporting requirements.

Compliance, Risk Management & Process Improvement (5%)

Ensure compliance with institutional policies and regulations regarding exchange agreements, scholarships, and inbound and outbound student mobility. Support documentation, reporting, and coordination related to exchange student participation, including J‑1‑related processes where applicable. Identify and implement process improvements to enhance efficiency and program effectiveness.

Study at USF (10%)

Oversees the Study at USF inbound mobility program, ensuring effective administration and delivery of program services. Advises prospective international students on Study at USF program opportunities, requirements, application processes, and enrollment procedures. Coordinates with Admissions, Office of International Services, International Student Support, and academic units to facilitate student admission, enrollment, registration, and successful participation at USF.

Assessment, Reporting & Strategic Initiatives (5%)

Monitors and analyzes program data, including enrollment trends, student participation, learning outcomes, partner institution engagement, and scholarship utilization across programs. Prepares reports, assessments, and program metrics to support decision‑making, strategic planning, and program development. Identifies opportunities for continuous improvement and implements enhancements to strengthen program effectiveness, student success, and the overall mobility experience. Contributes to strategic initiatives and special projects that advance international student mobility, global engagement, and institutional priorities.

Other Duties as Assigned (5%)