OPS Administrative Specialist

University-of-South-Florida; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental and life insurance

Tuition programs for employees and dep

Generous leave and employee discounts

Job summary

University of South Florida in Tampa, FL seeks an OPS Administrative Specialist to perform a wide range of administrative support activities for a program or department. The role involves clerical work, complex coordination, purchasing assistance, and data entry into university systems.

The position requires a high school diploma with at least four years of experience in an office setting. Strong discretion in decision-making and the ability to manage multiple tasks are essential.

Qualifications

• This position requires a high school diploma or equivalent with at least four years of office or administrative support experience.
• Experience with purchasing, price quotes, P-Card information, and entering data into university systems.
• Ability to perform specialized administrative duties with discretion and judgment.

Responsibilities

• Provide specialized administrative duties to support the program area using discretion to follow guidelines.
• Support department purchasing, obtain quotes, process purchase orders and maintain P-Card data.
• Compile and maintain information via web searches or library research and update records.
• Carry out other administrative duties to support the unit's mission and functions.

Skills

Administrative support

Data entry

Purchasing

Discretion & judgment

Education

High School Diploma

Tools

University systems

P-Card management

Job description

• Locations 4202 E Fowler Ave, Tampa, FL, 33620, US

Job Description

The OPS Administrative Specialist must perform a wide variety of administrative support duties ranging from general clerical support to complex administrative coordination. Performs higher level office support duties and provides specialized program support for an administrative department, college, or program.

Responsibilities

• Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.
• Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records.
• Perform other administrative duties as required to support the mission and function of the unit.
• Perform other duties as assigned.

Qualifications

• This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
  (a) Two years of direct experience for an associate degree;
  (b) Four years of direct experience for a bachelor’s degree;
  (c) Six years of direct experience for a master’s degree;
  (d) Seven years of direct experience for a professional degree; or
  (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.