Assistant Director of Graduate Programs

University of South Florida in; Tampa (FL); On-site; USD 80,000 - 110,000; Full time

Job summary

USF Health Taneja College of Pharmacy invites applications for the Assistant Director of Graduate Programs (Finance). The role supports administration, recruitment, curriculum administration, data reporting, and program operations to ensure graduate program success.

Collaboration with faculty, staff, students, and university partners is essential for accurate records and compliant materials. The position is in-office with hours 8:00 am–5:00 pm, located at the Water Street District - Tampa

Qualifications

• Bachelor's degree with four years related exempt experience, including two years supervisory experience.
• Degree Equivalency Clause SB 1310 allows substitute work experience for postsecondary education requirements.

Responsibilities

• Coordinate recruitment activities to support enrollment goals and program growth.
• Assist with planning and coordinating recruitment events, information sessions, orientations, and other program engagement activities.
• Maintain recruitment communications, program materials, and related administrative records.
• Oversee curriculum records, program documentation, and course offering information.
• Lead curriculum review and implementation processes in collaboration with faculty and program leadership.
• Provide scheduling support and manage onboarding activities for staff and student employees.
• Oversee administrative support for meetings, records management, and operational processes.
• Support special projects and strategic program initiatives as assigned.

Skills

Supervisory experience

Student recruitment

Curriculum administration

Data analysis

Education

Bachelor's degree

Job description

Assistant Director of Graduate Programs (Finance)

The USF Health Taneja College of Pharmacy (TCOP) is managed by the Dean and an actively engaged administrative leadership team. The college's mission is to Transform Health by educating students to become outstanding, successful practitioners and leaders in the profession; leading discovery and innovation in pharmacy education and practice; and delivering the highest-quality care in diverse, interprofessional clinical and community settings.

The Assistant Director of Graduate Programs supports the administration, coordination, and implementation of Graduate Program operations and initiatives. This position assists with student recruitment and outreach efforts, coordinates student-related activities and special events, supports curriculum administration and academic program processes, analyzes and reports assessment data, and oversees administrative and operational functions that contribute to the success of Graduate Programs.

The Assistant Director collaborates with faculty, staff, students, and university partners to ensure effective delivery of Graduate Program services, maintain accurate program records and communications, support approved curriculum implementation, and ensure program materials remain current and compliant with university policies and procedures. This position also coordinates onboarding activities, maintains operational documentation, supports committee activities, and assists with special projects and strategic priorities as assigned.

This position is fully in-office with typical operational hours of 8:00 am - 5:00 pm M-F and is located at the Water Street District -Tampa Campus.

Minimum Qualifications:

This position requires a Bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. SB 1310: Substitution of Work Experience for Postsecondary Education Requirements. A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree. Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:

USF experience and/or experience in higher education with a master's degree.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Equal Employment Opportunity

Applicants have rights under Federal Employment Laws : The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA). Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. This job description does not constitute an employment contract.

Program Recruitment and Outreach (25%)

• Coordinate recruitment activities that support enrollment goals and program growth.
• Initiate outreach efforts with prospective students, feeder programs, affiliated organizations, and external partners.
• Assist with planning and coordinating recruitment events, information sessions, orientations, and other program engagement activities.
• Maintain recruitment communications, program materials, and related administrative records.
• Serve on the Admissions Committee to review all prospective applications.

Student Related Activities and Service Committees (25%)

• Lead, coordinate, and manage special events (graduate orientations, research events, marketing events).
• Serve as representation on all related meetings and committees including OGS Round up meetings, program director meetings, curriculum committee, and student wellness initiatives.
• Remain up to date with all student policy requirements specific to domestic and international student enrollment.

Curriculum Administration and Academic Program Support (20%)

• Oversee and maintain curriculum records, program documentation, and course offering information.
• Lead curriculum review, revision, and implementation processes in collaboration with faculty and program leadership. Coordinate implementation of approved curriculum changes and updates.
• Lead and assistant faculty and staff with academic scheduling, documentation, and course-related administrative processes for semesterly planning.
• Ensure program materials, handbooks, websites, and related resources reflect current curriculum and policy information.
• Lead analysis and reporting of program assessment data and student outcome measures.

Training, Onboarding, and Administrative Operations (20%)

• Coordinate onboarding activities for new staff and student employees.
• Develop and maintain onboarding materials, process documentation, and operational guides.
• Oversee administrative support for meetings, correspondence, records management, and operational processes.
• Oversee special projects and program initiatives as assigned.

Other Duties as Assigned (10%)

Perform additional duties and responsibilities in support of Graduate Program operations and strategic priorities