Senior Intellectual Property Assistant (Remote)

Recruitify USA; United States; Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance (HMO/PPO plans)

Dental and vision insurance

FSA/HSA

401(k) profit-sharing program

Generous paid time off

Employee Assistance Program (EAP)

Wellness programs and incentives

Growth opportunities

Job summary

Recruitify USA is seeking a Senior Intellectual Property Assistant to support its patent prosecution practice in a fully remote role focused on U.S. and international filings, with emphasis on Asia-Pacific clients.

The position requires 5+ years of hands-on U.S. patent prosecution experience and proven APAC experience. You will manage deadlines, coordinate with foreign associates, and support attorneys in a high-volume environment while leveraging MS Office and IP docketing tools.

Qualifications

• 5+ years of hands-on U.S. patent prosecution experience.
• Experience supporting Asia-Pacific clients is required.
• Strong understanding of U.S. and international patent prosecution procedures.
• Experience with PCT applications and foreign filings.
• Experience coordinating with foreign associates and managing international matters.
• Strong docket management, organizational, and communication skills.
• High school diploma or associate/bachelor degree preferred.

Responsibilities

• Prepare and file U.S. patent applications, IDS, formal documents, office action responses, and issue fees.
• Assist with PCT applications, international filings, and foreign patent prosecution matters.
• Coordinate international filings and prosecution activities with foreign associates.
• Review and report correspondence from USPTO, WIPO, and foreign IP offices.
• Manage patent prosecution deadlines, docket reports, and electronic records.
• Assist with quality control and ensure filings meet applicable requirements.
• Support attorneys and clients with ongoing patent prosecution matters.
• Track billable time, assist with billing, and provide coverage for other team members.

Skills

Patent prosecution

APAC experience

Docket management

Communication skills

MS Office

Legal tech

IP docketing

Education

High school diploma

Associate degree

Bachelor’s degree preferred

Tools

USPTO systems

IP docketing software

Job description

About the Role

We're partnering with an established Am Law 200 law firm seeking an experienced Senior Intellectual Property Assistant to support its patent prosecution practice.

This is a fully remote opportunity focused on U.S. and international patent prosecution, with a particular emphasis on supporting Asia-Pacific clients.

Experience supporting Asia-Pacific clients is required for this position.

What You'll Be Doing

• Prepare and file U.S. patent applications, Information Disclosure Statements (IDS), formal documents, office action responses, and issue fees.
• Assist with PCT applications, international filings, and foreign patent prosecution matters.
• Coordinate international filings and prosecution activities with foreign associates.
• Review and report correspondence from the USPTO, WIPO, and foreign intellectual property offices.
• Manage patent prosecution deadlines, docket reports, and electronic records.
• Assist with quality control and ensure filings meet applicable requirements.
• Support attorneys and clients with ongoing patent prosecution matters.
• Track billable time, assist with billing, and provide coverage for other team members.

What We're Looking For

• 5+ years of hands-on U.S. patent prosecution experience.
• Experience supporting Asia-Pacific clients is required.
• Strong understanding of U.S. and international patent prosecution procedures.
• Experience with PCT applications, foreign filings, and prosecution deadlines.
• Experience using USPTO systems and preparing patent prosecution documentation.
• Experience coordinating with foreign associates and managing international matters.
• Strong docket management, organizational, and communication skills.
• Comfortable independently managing a high-volume workload.
• Proficiency with Microsoft Office and legal technology.
• Familiarity with IP docketing systems preferred.
• Additional administrative or legal support experience preferred.
• High school diploma or equivalent required; associate or bachelor's degree preferred.

Annual Billable Requirement: 1,300 hours

Compensation will depend on experience and overall qualifications. If your compensation expectations fall outside this range, we still encourage you to apply.

Bonuses are awarded in recognition of individual and firm performance.

The firm also offers:

• Medical insurance (HMO/PPO plans)
• Dental and vision insurance
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• 401(k) profit-sharing program
• Generous paid time off
• Employee Assistance Program (EAP)
• Wellness programs and incentives
• Opportunities for professional growth and advancement