Senior Human Resources Coordinator

IXL; San Mateo (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

An innovative EdTech company is seeking a Senior Human Resources Coordinator to join their dynamic team in San Mateo. This role involves providing essential administrative and operational support to the HR team, ensuring a seamless onboarding and offboarding process, and maintaining compliance with employment laws. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to manage multiple projects effectively. With a commitment to fostering a positive workplace culture, this forward-thinking organization values collaboration and diversity, making it a great place to grow your career while impacting the lives of millions of learners.

Qualifications

• 4+ years of HR or recruiting experience with strong knowledge of employment laws.
• Proficient in HRIS/ATS systems and highly effective interpersonal skills.

Responsibilities

• Provide administrative support to the HR Team and manage onboarding/offboarding processes.
• Coordinate wellness programs and ensure compliance training is scheduled and tracked.

Skills

HR Best Practices

Analytical Skills

Interpersonal Skills

Attention to Detail

Project Management

Education

Bachelor's Degree in Human Resources or related field

SHRM-CP or PHR Certification

Tools

Google Suite

Microsoft Office Suite

HRIS/ATS Systems (Workday, Greenhouse)

Job description

IXL Learning, developer of personalized learning products used by millions of people globally, has an exciting opportunity available for a Senior Human Resources Coordinator. In this role, you will provide administrative and operational support to the HR Team. Regardless of the assignment, our ideal candidate demonstrates strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. This is a dynamic work environment requiring you to be highly organized, extremely detail-oriented, and able to multi-task with ease. #LI-CC1

This is a full time position in our San Mateo, CA headquarters office. The work schedule for this role is Monday-Friday in the office with the option to work from home one day per week.

WHAT YOU'LL BE DOING

• Monitor and respond to the HR email inbox, providing timely, professional support and assigning questions to appropriate team members when needed (payroll, benefits, leaves, Workday, etc.)
• Support the administration of IXL policies and practices
• Lead coordination for all onboarding and offboarding processes, communication with IT and payroll teams, workflows, systems and act as administrator for related systems including I-9 processing and background investigations
• Partner with the Benefits Manager to develop and communicate IXL’s wellness program including coordinating wellness week activities as part of annual benefits open enrollment
• Coordinate logistics for various in-office and virtual events, such as wellness initiatives, trainings, various meetings, etc. including vendor communication, event planning, and employee engagement strategies that foster a positive workplace culture
• Support the execution of management development training programs by scheduling sessions, coordinating materials, tracking attendance, and ensuring follow-up completion
• Ensure all required compliance training is accurately scheduled, tracked, and recorded to meet internal standards and regulatory requirements
• Maintain accurate and up-to-date records of independent contractors, ensuring proper documentation and tracking
• Conduct research, analyze data and prepare reports as needed to support human resources or other business requested data
• Serve as the primary liaison between the company and immigration attorneys to coordinate visa and work authorization processes
• Lead or participate in HR special projects as needed

WHAT WE'RE LOOKING FOR

• 4+ years of proven experience working as part of an HR or recruiting team
• Knowledge of employment laws and HR best practices
• High attention to detail and commitment to data accuracy
• Highly effective interpersonal skills and ability to maintain a high level of confidentiality
• Ability to manage small projects and initiatives, with management support
• Proficiency in Google Suite, Microsoft Office Suite, HRIS/ATS systems (Workday and/or Greenhouse experience a plus)
• SHRM-CP or PHR a plus

Our pay ranges are determined by role, level, and location. The base salary range for this full-time position is $75,000 - $90,000+ benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

ABOUT IXL LEARNING

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

• 1 in 4 students in the United States uses IXL.com
• Rosetta Stone provides an immersive learning experience for 25 languages
• Wyzant is the nation's largest community of tutors, covering 300+ subjects

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.