Senior Healthcare Admin & Records Support

UTHealth Houston; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

100% paid medical premiums for full‑t…

Generous time off

Longevity Pay

Retirement/pension plan

Job summary

UTHealth Houston is hiring a Senior Support Assistant to join the School of Dentistry team in Houston, TX. This entry-level position performs routine clerical tasks under general supervision and provides potential secretarial support to its area.

The ideal candidate will have working knowledge of Microsoft Office, University financial systems, and electronic health record systems, along with strong written communication, organizational, and analytical skills, and preferred experience in

Qualifications

• Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
• FMS training with a passing score may be required.
• Use of University financial systems may be required.

Responsibilities

• Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
• Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
• Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
• May maintain and reconcile assigned financial records/ reports for area.
• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
• Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
• Assists with data entry and basic processing for the financial and/or human resources systems.
• Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
• Maintains office supplies and equipment.
• Screens calls and emails and receives and directs visitors.
• Retrieves information from departmental and/or project records.
• May handle confidential information and sensitive issues.
• May train entry level clerical staff.
• Handles basic to moderately complex inquiries.
• May be assigned routine budget or financial responsibilities by supervisor.
• Advises on policy and processes as assigned by supervisor.
• Other duties as assigned.

Skills

Microsoft Office

Electronic health records

Records management

Written communication

Organizational skills

Analytical skills

Education

High School diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

EHR systems

Job description

UTHealth Houston is hiring a Senior Support Assistant to join the School of Dentistry team in Houston, TX. This entry-level position performs routine clerical tasks under general supervision and provides potential secretarial support to its area.

The ideal candidate will have working knowledge of Microsoft Office, University financial systems, and electronic health record systems, along with strong written communication, organizational, and analytical skills, and preferred experience in