Senior Health Information Management (HIM) Specialist

Wheelersp; Birmingham (AL); On-site; USD 25,000 - 28,000; Full time

Job summary

Wheeler Staffing Partners is seeking a Senior Health Information Management (HIM) Specialist for a contract role based on-site in Birmingham, AL and Jasper, AL. The role focuses on accurate medical records processing, chart analysis, data integrity, vital statistics, and releasing information with strict HIPAA compliance.

The ideal candidate will have experience with EMR/EHR systems, VitalChart/ChartFlow or EvriChart, and a strong attention to detail.

Qualifications

• Experience supporting Health Information Management, medical records, or related healthcare operations.
• Experience with medical record documentation and electronic health record processes.
• Experience preparing, scanning, reviewing, validating, uploading, and indexing medical records.
• Experience reviewing patient charts for missing or incomplete documentation.
• Knowledge of documentation deficiency management and provider follow-up processes.
• Understanding HIPAA, patient privacy, confidentiality, and information security requirements.

Responsibilities

• Prepare, scan, upload, review, validate, and index medical records into the EMR or document management system.
• Review scanned documentation for accuracy, completeness, image quality, and patient identification.
• Upload medical records into ET apps to support coding and record accessibility.
• Retrieve, organize, maintain, and file patient health records as needed.
• Meet productivity and quality standards for document imaging and medical record processing.
• Maintain required productivity metrics and time-tracking documentation.
• Analyze patient records to identify missing or deficient documentation.
• Assign deficiencies to providers per regulatory requirements and policies.
• Follow up on outstanding documentation to support timely record completion.
• Assist with missing-documentation initiatives and provider queries.
• Perform chart pickup, rounding, reconciliation, and related HIM activities.
• Identify and correct medical record errors, duplicate records, and misfiled documents.
• Perform data-integrity activities to maintain accurate information.
• Review records to identify discrepancies and initiate corrections.
• Maintain confidentiality and security throughout all activities.
• Complete birth and death certificate documentation per state requirements and timelines.
• Process birth/death certificates and vital statistics documentation.

Skills

HIPAA Knowledge

EMR/EHR Expertise

Document Imaging

Data Integrity

Chart Analysis

Patient Privacy

Tools

VitalChart ChartFlow

EvriChart

Job description

Senior Health Information Management (HIM) Specialist Location: Birmingham, AL and Jasper, AL Employment Type: Contract Work Arrangement: 100% Onsite | Hospital Environment Pay Rate:$18-$20 per hour DOE Schedule:Mon-Fri 7AM - 3:30PM Position Overview Wheeler Staffing Partners is seeking a 3 detail-oriented Senior Health Information Management (HIM) Specialists for a contract opportunity in Alabama. This position is 100% onsite within a hospital environment and is responsible for supporting the accuracy, completeness, integrity, accessibility, and confidentiality of patient health information. The Senior HIM Specialist performs a variety of health information management functions, including medical record scanning and indexing, chart analysis, documentation deficiency management, data integrity, vital statistics, record retrieval, and continuity-of-care requests. The ideal candidate has experience working with medical records or Health Information Management processes, understands HIPAA and patient privacy requirements, and is comfortable working independently in a fast-paced healthcare environment.

Key Responsibilities

Medical Records & Document Imaging

• Prepare, scan, upload, review, validate, and index medical records into the electronic medical record (EMR) or document management system.
• Review scanned documentation for accuracy, completeness, image quality, and correct patient identification.
• Upload medical records into applications such as VitalChart ChartFlow, formerly EvriChart, to support coding and record accessibility.
• Retrieve, organize, maintain, and file patient health records as needed.
• Meet established productivity and quality standards for document imaging and medical record processing.
• Accurately maintain required productivity metrics and time-tracking documentation.

Chart Analysis & Deficiency Management

• Analyze patient medical records to identify missing, incomplete, or deficient documentation.
• Assign and reassign documentation deficiencies to appropriate providers according to regulatory requirements and facility policies.
• Follow up on outstanding documentation to support timely record completion.
• Assist with missing-documentation initiatives and provider queries.
• Perform chart pickup, rounding, reconciliation, and related HIM activities.

Data Integrity & Record Correction

• Identify and correct medical record errors, including duplicate medical records and documents filed within incorrect patient charts.
• Perform data-integrity activities to maintain accurate and reliable patient information.
• Review records carefully to identify discrepancies and initiate appropriate corrections.
• Maintain confidentiality and security throughout all medical record activities.

Vital Statistics

• Complete birth and death certificate documentation in accordance with applicable state requirements and facility timelines.
• Contact parents or appropriate parties to obtain information required for birth certificates.
• Assist with paternity acknowledgments and related vital statistics documentation.
• Ensure vital statistics information is complete, accurate, and processed within required timelines.

Release of Information & Customer Service

• Process medical record and continuity-of-care requests accurately and efficiently.
• Assist internal departments and authorized external agencies with requests for patient information.
• Prioritize requests appropriately while maintaining HIPAA compliance and patient confidentiality.
• Answer incoming calls and provide professional assistance related to medical record requests.
• Build positive working relationships with providers, hospital departments, patients, and other stakeholders.

Required Qualifications

• Previous experience supporting Health Information Management, medical records, health information, or related healthcare operations.
• Experience with medical record documentation and electronic health record processes.
• Experience preparing, scanning, reviewing, validating, uploading, and indexing medical records.
• Experience reviewing patient charts for missing or incomplete documentation.
• Knowledge of documentation deficiency management and provider follow-up processes.
• Understanding of HIPAA, patient privacy, confidentiality, and information security requirements.
• Proficiency with electronic medical records, document management systems, and general computer applications.
• Proficiency with Microsoft Office applications and keyboarding.
• Strong attention to detail with a commitment to accuracy and quality.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Ability to work independently and meet established productivity expectations.
• Strong written and verbal communication skills.
• Customer-focused approach with the ability to establish and maintain professional relationships.
• Ability to work effectively in a fast-paced, deadline-driven hospital environment.
• Ability to work every weekend as part of the regular schedule.

Preferred Qualifications

• Experience working in a hospital Health Information Management department.
• Experience with VitalChart ChartFlow, EvriChart, or similar medical record/document management systems.
• Experience with birth certificates, death certificates, vital statistics, and paternity acknowledgments.
• Experience with medical record data integrity, duplicate record correction, chart reconciliation, and continuity-of-care requests.

Core Competencies

• Health Information Management (HIM)
• Electronic Medical Records (EMR/EHR)
• Medical Records Management
• Document Imaging and Indexing
• Chart Analysis
• Documentation Deficiency Management
• HIPAA Compliance
• Patient Privacy and Confidentiality
• Data Integrity
• Vital Statistics
• Birth and Death Certificates
• Continuity of Care
• Medical Record Retrieval
• Quality Assurance
• Microsoft Office

Reporting Structure

The Senior Health Information Management Specialist reports to the HIM Supervisor, HIM Manager, or HIM Director.