Medical Records / Health Information Management (HIM) Coordinator

Crowne Health Care; Mobile (AL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with Company Matching

Medical, Dental, Vision, Life & DI

Flexible Spending Account (FSA)

Paid Time Off

Holiday Pay with No Waiting Period

Supportive, Family-Owned Work Env

Job summary

Crowne Health Care in Mobile, AL is seeking a Medical Records/HIM Coordinator to maintain accurate resident medical records, support coding, and ensure privacy and regulatory compliance.

The role requires ICD-10 certification and experience with EMR/EHR systems, with RHIT/RHIA credentials preferred. Excellent data accuracy and confidentiality are essential.

Qualifications

• ICD-10 certification is required.
• Experience in Medical Records or Health Information Management preferred.
• RHIT or RHIA credential preferred, or relevant HIM education/experience.
• Knowledge of HIPAA privacy and security requirements.
• Experience with EHR/EMR systems.

Responsibilities

• Organize, maintain, and monitor resident medical records to ensure accuracy and regulatory compliance.
• Perform and assist with ICD-10 coding and history maintenance.
• Create, scan, index, and maintain documentation within the EMR.
• Support facility survey preparation and respond to medical records requests during surveys.
• Educate and assist staff regarding documentation requirements and HIM processes.
• Maintain effective communication with nursing, administration, billing, and other interdisciplinary departments.

Skills

Attention to detail

Organizational skills

Communication skills

Independent working

Education

ICD-10 Certification Required

RHIT or RHIA credential preferred

Tools

EHR/EMR systems

Job description

Full-Time | Monday–Friday | 8:00 AM–5:00 PM
ICD-10 Certification Required
Crowne Health Care is currently accepting applications for a Medical Records / Health Information Management (HIM) Coordinator within our long-term care and rehabilitation facility specializing in geriatric care.
This position is ideal for a dependable, detail-oriented professional who understands the importance of accurate documentation, regulatory compliance, confidentiality, and organized health information management. The HIM Coordinator plays an important role in maintaining complete and accurate resident medical records while supporting clinical, administrative, billing, and quality assurance processes.
Crowne Health Care is an Alabama-based, family-owned system of nursing facilities. We pride ourselves on competitive wages, a supportive work environment, and a high number of long-term, dedicated employees.

Benefits

• Competitive Pay – Based on Experience
• 401(k) with Company Matching
• Medical, Dental, Vision, Life & Disability Insurance
• Flexible Spending Account (FSA)
• Paid Time Off
• Holiday Pay with No Waiting Period
• Supportive, Family-Owned Work Environment

Qualifications & Requirements

• ICD-10 Certification Required
• Experience in Medical Records or Health Information Management preferred
• RHIT or RHIA credential preferred, or relevant HIM education/experience
• Long-term care or healthcare experience preferred
• Knowledge of ICD-10-CM coding, medical terminology, and documentation standards
• Understanding of HIPAA privacy and security requirements
• Knowledge of long-term care regulations and survey processes preferred
• Experience working with electronic health records (EHR/EMR)
• Strong computer, scanning, data entry, and organizational skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to prioritize responsibilities and work independently
• Ability to maintain confidentiality of resident and facility information
• Dependable, flexible, accountable, and professional
• Must work well with residents, families, clinical staff, and interdisciplinary team members

Essential Job Functions

• Organize, maintain, and monitor resident medical records to ensure accuracy, completeness, and regulatory compliance
• Perform and assist with ICD-10 coding and diagnosis history maintenance
• Ensure appropriate documentation is available to support coding and billing processes
• Create, scan, index, and maintain documentation within the electronic medical record
• Process medical records associated with new admissions, transfers, and discharges
• Protect resident health information in accordance with HIPAA privacy and security requirements
• Conduct routine medical record audits and documentation quality checks
• Identify incomplete or inaccurate documentation and assist with appropriate follow-up and corrective action
• Assist with forms management, document workflows, and medical record indexing
• Support facility survey preparation and respond to medical records requests during surveys as needed
• Participate in Quality Assurance and Performance Improvement (QAPI) activities related to documentation and health information
• Educate and assist staff regarding documentation requirements, medical records procedures, and HIM processes
• Maintain effective communication with nursing, administration, billing, and other interdisciplinary departments
• Complete required reports and assessments related to the medical records/HIM function
• Perform additional Health Information Management duties as assigned

Ideal Candidate

The Ideal Candidate Will Be

• ICD-10 Certified
• Highly organized and detail-oriented
• Skilled in critical thinking and problem-solving
• Comfortable managing multiple priorities and deadlines
• Professional and approachable when communicating with staff
• Flexible and adaptable in a fast-paced healthcare environment
• Committed to accuracy, compliance, confidentiality, and quality resident care

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