HIM Technician FT On-Site

USMD Hospital at Arlington; Arlington (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

USMD Hospital at Arlington is seeking an HIM Technician to maintain health record integrity and ensure timely, accurate information for providers.

Under supervision of the HIM Director, the role requires RHIT certification, 1–3 years in health information management, and experience with electronic health records and documentation compliance.

Qualifications

• Active RHIT certification is required.
• 1–3 years of experience in health information management preferred.
• Experience with electronic health records required.
• Experience with medical record review, data quality, release of information, or documentation compliance preferred.

Responsibilities

• Health Information Data Integrity: Analyze data for completeness and accuracy; support CMS and regulatory compliance.
• Electronic Health Record Management: Maintain EHR records, scan/index documents, ensure correct patient association.
• Medical Record Review: Support staff to complete deficient records and prevent privilege suspensions.
• Patient Identity and Record Integrity: Review Master Patient Index and identify duplicates or overlays.
• Release of Information: Process requests securely with proper authorizations and HIPAA compliance.
• Privacy and Confidentiality: Safeguard PHI per security procedures and policies.
• Documentation Support, Data Quality, Auditing, and Reporting: Monitor work queues; follow up on items.
• Compliance and Regulatory Support: Compile birth certificate data for TxEVER entry.
• Information Governance and Record Management: Classify and store health information per laws and retention guidelines.
• Customer Service and Cross-Functional Collaboration: Act as a resource to leadership, staff, and providers; troubleshoot workflow issues.

Skills

RHIT certification

Verbal communication

Written communication

Attention to detail

Tools

Electronic Health Record (EHR) systems

Job description

Job Purpose: The Health Information Management (HIM) Technician is responsible for the day-to-day tasks required to maintain the integrity of the health record. The role of the HIM Technician is integral to the overall function of the health system and patient care, ensuring the accuracy and timeliness of available information for providers. The HIM Technician works under close supervision of the HIM Director.

Required Licenses/Certifications: Active Registered Health Information Technician (RHIT) certification required.

Work Experience: 1–3 years of experience in Health Information Management, medical records, health information services, data integrity, or a related healthcare environment preferred. Experience working with electronic health records required. Experience with medical record review, data quality, release of information, patient identity management, or documentation compliance preferred.

Physical Demands & Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to use hands to finger, grasp, handle, or feel and to reach with hands and arms. The employee is frequently required to sit, stand, walk, see, speak, and hear. The employee is occasionally required to kneel, climb, or balance. The employee is regularly required to lift to 10 pounds and rarely lift more than 25 pounds.

Special Requirements: Verbal and writing ability required to communicate effectively in informing employees of activities and policies. Numerical ability required. Ability to receive, comprehend, and carry out instructions; ability to work safely with equipment, supplies, and materials; ability to comply with attendance requirements; ability to comply with Human Resource policies.

Essential Duties and Responsibilities:

Health Information Data Integrity

• Analyzes complex health information data for completeness, accuracy, and consistency; identifies discrepancies and supports ongoing compliance with CMS, The Joint Commission, Medical Staff Bylaws, Rules and Regulations, and other applicable requirements.

Electronic Health Record Management

• Performs specialized and varied administrative and clerical functions that support the accurate, timely maintenance of the electronic health record.
• Scans and indexes paper and faxed documents that are part of the legal medical record, ensuring each document is assigned to the correct patient account and document type with accuracy, timeliness, and consistency.
• Assist with the identification and resolution of EHR documentation and data discrepancies.

Medical Record Review

• Supports Medical Staff in completing deficient or incomplete records by monitoring requirements, communicating needed actions, and helping prevent suspension of medical staff privileges.

Patient Identity and Record Integrity

• Maintains the integrity of the Master Patient Index by reviewing patient identity information, identifying potential duplicate or overlay records, and supporting accurate patient-to-record matching.

Release of Information

• Processes requests for confidential health information in a timely and accurate manner, verifying authorization and releasing only permitted information in accordance with the HIPAA Privacy and Security Rules, the Texas Health and Safety Code, and other applicable requirements.
• Ensure information is released accurately, securely, and within established turnaround times.

Privacy and Confidentiality

• Safeguards health records and protected health information by following established security, access, and handling procedures to maintain confidentiality and prevent unauthorized disclosure.

Documentation Support, Data Quality, Auditing, and Reporting

• Identifies system or workflow deficiencies, investigates reported issues to determine contributing factors, and recommends practical process improvements to the manager.
• Monitors and manages assigned work queues each day, reviews electronic health record reports, and follows up on outstanding items to support timely and accurate completion of work.

Compliance and Regulatory Support

• Requests, verifies, and compiles required birth certificate information for timely and accurate entry into the Texas Electronic Vital Events Registration System (TxEVER), in accordance with State of Texas requirements.

Information Governance and Record Management

• Maintains health records throughout their lifecycle in accordance with current federal, state, and local laws, organizational policies, retention guidelines, and regulations governing medical records.
• Ensure health information is appropriately classified and stored.

Customer Service and Cross-Functional Collaboration

Maintains current knowledge of HIM department applications, workflows, and operational practices; serves as a resource to HIM leadership, staff, providers, and external departments by answering questions, troubleshooting issues, and helping resolve workflow concerns.