Senior Grants/Contracts Coordinator

Quest Oracle Community

Portland, Northern (OR, KY)

Hybrid

USD 82,000 - 112,000

Full time

6 days ago

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Benefits offered by this job

Healthcare for full-time employees

Pension plans

Tuition reimbursement

Paid holidays

Transit discounts

Job summary

Oregon Health & Science University seeks a Senior Grants/Contracts Coordinator to manage post-award financial activities for sponsored projects. The role focuses on budgeting, labor distributions, reporting, and ensuring compliance across departments.

You will work with PIs, administrators, and partners to provide financial analysis, forecasting, and timely award closeout, leveraging Oracle AIS, OGA, and Cognos tools in a hybrid Portland setting.

Qualifications

Bachelor's degree AND four years of grant/contract administration experience, OR
Six years of grants and contracts administration experience, OR
CRA certification AND three years of grant and contracts administration experience, OR
Equivalent combination of training and experience.

Responsibilities

Coordinate and independently administer post-award financial activities for sponsored projects, contracts, and institutional funding programs.
Develop and maintain budgets, spending plans, forecasts, and financial projections for assigned portfolios.
Monitor expenditures and review budget-to-actual variances; identify issues and recommend corrective actions.
Prepare and distribute recurring financial reports and analyses for PIs, department leadership, and stakeholders.
Process and review labor distributions, salary allocations, effort adjustments, revenue activity, cost transfers, and financial reconciliations.
Coordinate sponsor and institutional reporting requirements, including award management documentation and financial deliverables.
Collaborate with departmental staff and partners to resolve budgeting, invoicing, compliance, and financial administration issues.
Ensure compliance with sponsor requirements, federal regulations, and institutional policies and procedures.

Skills

Grant administration

Budgeting & forecasting

Financial analysis

Reporting

Compliance

Labor distribution & payroll

Education

Bachelor's degree

CRA certification

Tools

Oracle AIS

OGA

LD modules

Cognos

Job description

Senior Grants/Contracts Coordinator

US--Hybrid

Requisition ID: 2026-42074

Position Category: Accounting/Finance

Job Type: AFSCME union represented

Position Type: Regular Full-Time

Posting Department: Dean Research Support HUB

Posting Salary Range: $39.24 - $53.84 per hour, with offer based on experience, education and internal equity

Posting FTE: 1.00

Posting Schedule: Monday - Friday

Posting Hours: 8:00am - 5:00pm

Department Overview

This position is part of a centralized support hub comprised of professionals providing post-award grant and contract administration and financial support to clinical departments within the School of Medicine. The position serves as a key resource for assigned departments, supporting the financial administration of sponsored projects, contracts, and related funding mechanisms.

The incumbent coordinates post-award grant, contract, and financial administration activities for a diverse portfolio of sponsored projects and agreements. The position supports the financial stewardship of sponsored funds through financial analysis, reporting, compliance oversight, and resolution of post-award administrative issues.

The position works closely with departmental faculty, principal investigators, administrators, and institutional partners, including the Financial Management Hubs, OPAM, and RDA, to resolve financial, operational, and compliance-related matters associated with sponsored projects and contracts.

Function/Duties of Position

Post-Award Grant & Contract Administration and Financial Management

Coordinate and independently administer post-award financial activities for sponsored projects, contracts, and institutional funding programs
Develop and maintain budgets, spending plans, forecasts, and financial projections for assigned portfolios.
Monitor expenditures and review budget-to-actual variances; identify issues and recommend corrective actions.
Prepare and distribute recurring financial reports and analyses for Principal Investigators (PIs), department leadership, and other stakeholders.
Process and review labor distributions, salary allocations, effort adjustments, revenue activity, cost transfers, and financial reconciliations.
Coordinate sponsor and institutional reporting requirements, including award management documentation and financial deliverables.
Collaborate with departmental staff, institutional partners, and subcontracting entities to resolve budgeting, invoicing, compliance, and financial administration issues.
Ensure compliance with sponsor requirements, federal regulations, and institutional policies and procedures.

Financial Analysis, Forecasting & Reporting

Perform complex financial analysis, forecasting, and portfolio reviews for sponsored projects and contracts.
Analyze financial and operational data to identify trends, variances, risks, and funding concerns.
Develop recurring and ad hoc reports to support financial oversight and decision-making.
Utilize institutional financial systems and reporting tools, including Oracle, Grants Accounting, Labor Distribution, and related applications.
Provide financial recommendations and supporting analysis to assist faculty and administrators in the effective stewardship of sponsored funds.
Monitor financial performance and assist with planning for award spend-down and closeout activities.

Team support, Training, and Process Improvement

Provide training, guidance, and knowledge sharing to colleagues regarding grant and contract administration processes, systems, and best practices.
Participate in team initiatives, cross-functional projects, and departmental workgroups.
Contributes to the development, maintenance, and continuous improvement of standard operating procedures, workflow documentation, and departmental resources.
Identify opportunities for process improvement and assist with implementing solutions that enhance efficiency, compliance, and customer service.
Collaborate effectively with internal and external stakeholders to support operational goals, compliance, and customer service objectives.

Other duties as assigned.

Required Qualifications

Bachelor's degree AND four years of grant/contract administration experience, OR
Six years of grants and contracts administration experience, OR
Certification from the Society of Research Administrators (CRA) AND three years of grant and contracts administration experience, OR
Equivalent combination of training and experience.

Preferred Qualifications

2-4 years of experience working at OHSU in a research finance capacity.
Knowledge and experience using OHSU's Oracle AIS, OGA, & LD modules.
Knowledge and experience using OHSU's Cognos applications.
Proven ability to work independently by selfmotivating, prioritizing and coordinating multiple projects simultaneously to achieve successful results under pressure with accuracy and professionalism.
Ability to review, identify and implement improvement opportunities where new processes, technologies or efficiencies can be applied.

Additional Details

Monday-Friday, 8:00am-5:00pm, occasionally early morning or early evening meetings as needed.
This is a hybrid position working primarily remotely, with in-the-office times as required based on business needs.
This position operates with frequent interruptions and interactions with people. Must be able to deal with multiple competing demands.

Benefits