Senior Grants/Contracts Coordinator

Oregon Health & Science University

Portland (OR)

Hybrid

USD 85,000 - 115,000

Full time

5 days ago

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Benefits offered by this job

Healthcare for full-time employees

Term life insurance

Pension plans

Vacation up to 200 hours/year

Sick leave 96 hours/year

9 paid holidays

Transit discounts

Tuition reimbursement

Employee discounts

Job summary

Oregon Health & Science University seeks a Senior Grants/Contracts Coordinator to manage post‑award financial activities for a diverse portfolio of sponsored projects. The role requires collaboration with PIs, departments, and institutional partners to ensure accurate budgets, reporting, and compliance.

The position emphasizes financial analysis, labor distributions, and close collaboration with the Financial Management Hubs and OPAM to support grant administration in a hybrid environment.

Qualifications

Bachelor's degree AND four years of grant/contract administration experience, OR six years of grants and contracts administration experience.
CRA certification with three years of grant/contract administration experience.
Equivalent combination of training and experience.

Responsibilities

Coordinate and independently administer post-award financial activities for sponsored projects and contracts.
Develop budgets, spending plans, forecasts, and financial projections for assigned portfolios.
Monitor expenditures and review budget-to-actual variances; identify issues and recommend actions.
Prepare and distribute recurring financial reports for PIs and leadership.
Process labor distributions, salary allocations, and cost transfers.
Coordinate sponsor reporting requirements and deliverables.
Collaborate with staff and partners to resolve budgeting and compliance issues.
Ensure compliance with sponsor requirements, regulations, and institutional policies.

Skills

Advanced spreadsheet skills

Federal regulations knowledge

Attention to detail

Communication skills

Project coordination

Team collaboration

Education

Bachelor's degree

CRA certification

Tools

Oracle AIS

OGA modules

LD modules

Cognos

Job description

Senior Grants/Contracts Coordinator

US--Hybrid

Department Overview

This position is part of a centralized support hub comprised of professionals providing post-award grant and contract administration and financial support to clinical departments within the School of Medicine. The position serves as a key resource for assigned departments, supporting the financial administration of sponsored projects, contracts, and related funding mechanisms.

The incumbent coordinates post-award grant, contract, and financial administration activities for a diverse portfolio of sponsored projects and agreements. The position supports the financial stewardship of sponsored funds through financial analysis, reporting, compliance oversight, and resolution of post-award administrative issues.

The position works closely with departmental faculty, principal investigators, administrators, and institutional partners, including the Financial Management Hubs, OPAM, and RDA, to resolve financial, operational, and compliance-related matters associated with sponsored projects and contracts.

Function/Duties of Position

Post-Award Grant & Contract Administration and Financial Management

Coordinate and independently administer post-award financial activities for sponsored projects, contracts, and institutional funding programs

Develop and maintain budgets, spending plans, forecasts, and financial projections for assigned portfolios.

Monitor expenditures and review budget-to-actual variances; identify issues and recommend corrective actions.

Prepare and distribute recurring financial reports and analyses for Principal Investigators (PIs), department leadership, and other stakeholders.

Process and review labor distributions, salary allocations, effort adjustments, revenue activity, cost transfers, and financial reconciliations.

Coordinate sponsor and institutional reporting requirements, including award management documentation and financial deliverables.

Collaborate with departmental staff, institutional partners, and subcontracting entities to resolve budgeting, invoicing, compliance, and financial administration issues.

Ensure compliance with sponsor requirements, federal regulations, and institutional policies and procedures.

Financial Analysis, Forecasting & Reporting

Perform complex financial analysis, forecasting, and portfolio reviews for sponsored projects and contracts.

Analyze financial and operational data to identify trends, variances, risks, and funding concerns.

Develop recurring and ad hoc reports to support financial oversight and decision-making.

Utilize institutional financial systems and reporting tools, including Oracle, Grants Accounting, Labor Distribution, and related applications.

Provide financial recommendations and supporting analysis to assist faculty and administrators in the effective stewardship of sponsored funds.

Monitor financial performance and assist with planning for award spend-down and closeout activities.

Team support, Training, and Process Improvement

Provide training, guidance, and knowledge sharing to colleagues regarding grant and contract administration processes, systems, and best practices.

Participate in team initiatives, cross-functional projects, and departmental workgroups.

Contributes to the development, maintenance, and continuous improvement of standard operating procedures, workflow documentation, and departmental resources.

Identify opportunities for process improvement and assist with implementing solutions that enhance efficiency, compliance, and customer service.

Collaborate effectively with internal and external stakeholders to support operational goals, compliance, and customer service objectives.

Other duties as assigned.

Required Qualifications

Bachelor's degree AND four years of grant/contract administration experience, OR

Six years of grants and contracts administration experience,OR

Certification from the Society of Research Administrators (CRA)AND three years of grant and contracts administration experience, OR

Equivalent combination of training and experience.

Skills and Abilities

Intermediate spreadsheet skills, including complex functions, formulas, and formatting.

Demonstrated knowledge of federal sponsored research regulations, Uniform Guidance, sponsor requirements, and post-award financial administration principles.

Attention to detail and accuracy, excellent organizational, time management and documentation skills. The ability to learn new software quickly, the ability to learn in a self-directed manner.

Outstanding communication skills that demonstrate ability to collaborate across units and leadership not typically working together.

Demonstrated interpersonal and conflict resolution skills. Creative problem-solver.

Preferred Qualifications

2-4 years of experience working at OHSU in a research finance capacity.

Knowledge and experience using OHSU’s Oracle AIS, OGA, & LD modules.

Knowledge and experience using OHSU’s Cognos applications.

Proven ability to work independently by selfmotivating, prioritizing and coordinating multiple projects simultaneously to achieve successful results under pressure with accuracy and professionalism.