Post-Award Grants Manager - School of Medicine Integrated Resources

University of Washington; Seattle (WA); On-site; USD 74,904 - 104,568; Full time

Job summary

The University of Washington is looking for a Post-Award Grants Manager in Seattle. This role involves managing post-award financial and administrative duties, ensuring compliance with UW and funding agency regulations.

You will work closely with faculty and research teams to support successful financial reporting for grants and contracts. Candidates should possess a Bachelor’s degree and at least three years of relevant experience in research administration. A commitment to continuous improvement and attention to detail are essential.

Qualifications

• Bachelor’s degree in any field.
• Three or more years of experience in research administration and financial planning.
• Experience in developing and monitoring complex budgets.

Responsibilities

• Manage sponsored projects to ensure compliance with regulations.
• Partner with Principal Investigators for reporting requirements.
• Review and approve expenditures in Workday.

Skills

Research administration

Financial planning

Communication skills

Budget management

Microsoft Excel

Education

Bachelor’s degree

Tools

Workday Financials

Job description

Job Description

The School of Medicine Integrated Resources, Post-Award Department has an outstanding opportunity for a Post-Award Grants Manager to join their team.

Reporting to the Post-Award Grant Manager Lead, the Post-Award Grant Manager is a trusted partner to faculty and research teams, helping advance the School of Medicine’s research mission through excellent post-award financial and administrative stewardship. This position manages a designated portfolio of Principal Investigators, supporting successful financial reporting and administration for grants, contracts, and sub-awards. The role works closely with sponsor agencies, central UW offices, faculty, and departmental partners to keep awards moving, deliverables on track, and compliance requirements met in a complex, deadline-driven environment.

Key Responsibilities

Post-Award Management – 40%

• Independently manage a portfolio of sponsored projects, ensuring transactions, budgets, and award activity are allowable, allocable, reasonable, and compliant with UW, sponsor, federal, state, and industry requirements.
• Drive timely establishment, continuation, monitoring, and closeout of grants, contracts, and research sub-awards by coordinating with central UW offices, sponsor contacts, and domestic and international partner institutions.
• Implement and monitor budgets, support subrecipient monitoring and invoicing, coordinate cost-share processing as appropriate, and partner with UW Grant and Contract Accounting on post-award issues including indirect cost application.

Sponsor and Internal Reporting for Grants and Contracts – 30%

• Partner with Principal Investigators to complete and submit sponsor-required deliverables, including progress reports, final reports, and related financial information.
• Provide regular monthly, quarterly, and ad hoc reports that help PIs review transactions and payroll charges, understand spending trends, forecast future needs, and plan personnel, travel, equipment, sub-awards, and other research activities.
• Manage subcontract activity in Workday, including spending monitoring, invoice review and approval, and communication with subcontract administrative contacts.

Administrative Duties – 30%

• Review and approve grant expenditures and purchases in Workday, verifying funding, allowability, and compliance before activity moves forward.
• Set up and maintain costing allocations for PIs and supporting staff, process expense and salary transfers as needed, and support timely and accurate faculty effort certification.
• Serve as a department resource for grant and contract compliance, participate in University, college, and departmental research administration meetings, and keep department leadership informed of research activities, risks, and emerging issues.

Required Qualifications

Minimum Qualifications

• Bachelor’s degree in any field.
• Three or more years of experience in research administration and financial planning.

Additional Qualifications

• Experience developing and monitoring complex budgets and applying local, state, federal, and sponsor financial rules and regulations.
• Excellent written and spoken communication skills, with the ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.
• Ability to exercise independent judgment, resolve problems, manage competing priorities and deadlines, and maintain strong attention to detail in a complex environment.
• Commitment to continuous process improvement and advanced proficiency with Microsoft Office, particularly Excel.

Preferred Qualifications

• Experience in grant management with substantial responsibility for financial reporting and subcontract management.
• Experience managing payroll with NIH salary cap limitations.
• Experience with Workday Financials.
• Strong organizational and problem-solving skills, administrative creativity, and initiative.

About The Team

The School of Medicine’s Integrated Resources, Post-Award advances the School of Medicine’s research mission by delivering expert, research-centered post-award support – managing every award with integrity, efficiency, and a commitment to partnership that empowers our investigators to focus on what matters most: their research. Our core values are customer-centric service, stewardship & accountability, collaboration & partnership, and operational excellence.

Compensation, Benefits And Position Details

Pay Range Minimum: $74,904.00 annual

Pay Range Maximum: $104,568.00 annual

Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift: First Shift (United States of America)

Temporary or Regular? This is a regular position

FTE (Full-Time Equivalent): 100.00%

Union/Bargaining Unit: Not Applicable

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.