Senior Grants and Contracts Manager

Valid8 Financial, Inc.; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Job summary

Green City Force in New York, NY is seeking a Grants and Contracts Manager to coordinate post-award administration, billing, and funder reporting across our growing portfolio. You will build systems with Finance, Development, Programs, and Operations to ensure timely reimbursements, accurate reporting, and compliance with funder requirements.

A Bachelor’s degree and 2–4 years of grants experience are preferred.

Qualifications

• Bachelor’s degree or equivalent relevant experience in nonprofit administration, grants management, public administration, finance administration, or a related field.
• At least 2–4 years of relevant experience in grants management, contracts management, development operations, nonprofit finance administration, or a related role.
• Experience with government grants, public contracts, reimbursement-based funding, or institutional funder reporting strongly preferred.
• Strong project management skills and demonstrated ability to manage multiple deadlines, requirements, and stakeholders.
• Comfort reviewing grant budgets, restricted funding requirements, invoices, reimbursement documentation, and budget-to-actual reports.
• Excellent attention to detail and strong organizational and recordkeeping skills.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency with Excel or Google Sheets and comfort learning funder portals, finance systems, and internal tracking tools.
• Ability to work collaboratively across departments, follow through on details, and proactively identify issues before they become problems.
• Commitment to Green City Force’s mission and to advancing equity, inclusion, and opportunity.

Responsibilities

• Maintain grants and contracts calendar with reporting and billing deadlines, renewals, milestones, and close-out requirements.
• Maintain organized grant and contract files with award letters, budgets, scopes of work, and funder guidance.
• Coordinate contract start-up, amendments, budget modifications, renewals, and close-out with leadership and teams.
• Manage funder portals and ensure required documentation is submitted on time and stored consistently.
• Monitor requirements and proactively communicate upcoming deadlines, documentation needs, and risks.
• Prepare reimbursement requests and invoice packages for government and institutional funders.
• Coordinate with Finance to confirm coding, allowable costs, and budget-to-actual information before submission.
• Track receivables, payment status, and dates; flag delays and compliance risks to leadership.
• Coordinate collection of programmatic and financial information for funder reports.
• Work across departments to ensure reports are complete, accurate, and submitted on time.
• Track restricted funding requirements and support alignment between expenses, deliverables, and funder expectations.
• Develop internal tools and workflows for grants and contracts management.
• Support audits, monitoring visits, and funder reviews by maintaining complete records.
• Provide basic finance and administrative support as needed.

Skills

Grants management

Contracts management

Project management

Stakeholder coordination

Attention to detail

Written communication

Verbal communication

Education

Bachelor’s degree or equivalent in nonprofit administration, grants management, public administration, finance administration, or related field

Tools

Excel

Google Sheets

Funder portals

Job description

Green City Force is seeking a highly organized and collaborative Grants and Contracts Manager to help strengthen the systems behind our growing portfolio of public and private funding. This is an opportunity for someone who loves bringing order to complexity, keeping multiple stakeholders and deadlines moving, and building systems that help mission-driven teams deliver strong results.

The Grants and Contracts Manager will serve as the central coordinator for post-award grant and contract administration, ensuring that deadlines are met, reimbursement packages and reports are accurate and complete, funder requirements are tracked, partner with the development team on allocations and ensure internal teams have the information and systems they need to successfully manage restricted funding.

Reporting to the Executive Director, this role will work closely across Finance, Development, Programs, and Operations. As part of a collaborative and flexible team, the Manager may also provide occasional support for broader finance and administrative functions as organizational needs arise.

KEY RESPONSIBILITIES

Grants and Contracts Administration

Maintain GCF’s grants and contracts calendar, including reporting and billing deadlines, renewals, contract milestones, and close-out requirements.

Maintain complete and organized grant and contract files, including award letters, contracts, amendments, budgets, scopes of work, reporting templates, funder guidance, and submission records.

Coordinate contract start-up, amendments, budget modifications, renewals, and close-out processes with leadership and relevant teams.

Manage funder portals and ensure required documentation is submitted on time and stored consistently.

Monitor grant and contract requirements and proactively communicate upcoming deadlines, documentation needs, and potential risks.

Billing, Reimbursement, and Receivables Coordination

Prepare reimbursement requests and invoice packages for government and institutional funders, including required forms, budget references, supporting documentation, and program data.

Coordinate with finance and accounting staff to confirm coding, allowable costs, budget-to-actual information, and supporting documentation before submission.

Track outstanding reimbursement requests, invoices, payment status, and anticipated payment dates.

Follow up on outstanding payments and maintain clear, up-to-date receivables tracking.

Promptly flag payment delays, missing documentation, budget concerns, and compliance risks to leadership.

Funder Reporting, Compliance, and Systems

Coordinate the collection of programmatic and financial information required for funder reports.

Work across Development, Programs, Operations, and Finance to ensure reports are complete, accurate, and submitted on time.

Track restricted funding requirements and support alignment between expenses, deliverables, and funder expectations.

Develop and maintain practical internal tools, checklists, trackers, and workflows for grants and contracts management.

Support audits, monitoring visits, and funder reviews by maintaining complete, accurate, and accessible records.

As needed, provide support for basic finance and administrative functions, which may include payment tracking, accounts payable coordination, and budgeting support.

QUALIFICATIONS

Bachelor’s degree or equivalent relevant experience in nonprofit administration, grants management, public administration, finance administration, or a related field.

At least 2–4 years of relevant experience in grants management, contracts management, development operations, nonprofit finance administration, or a related role.

Experience with government grants, public contracts, reimbursement-based funding, or institutional funder reporting strongly preferred.

Strong project management skills and demonstrated ability to manage multiple deadlines, requirements, and stakeholders.

Comfort reviewing grant budgets, restricted funding requirements, invoices, reimbursement documentation, and budget-to-actual reports.

Excellent attention to detail and strong organizational and recordkeeping skills.

Strong written, verbal, and interpersonal communication skills.

Proficiency with Excel or Google Sheets and comfort learning funder portals, finance systems, and internal tracking tools.

Ability to work collaboratively across departments, follow through on details, and proactively identify issues before they become problems.

Commitment to Green City Force’s mission and to advancing equity, inclusion, and opportunity.

ABOUT GREEN CITY FORCE:

Green City Force’s AmeriCorps program prepares young adults aged 18-24 who reside in the New York City Housing Authority (NYCHA) or low-income housing in NYC and have a high school diploma or equivalency for careers through green service. Being part of the Service Corps is a full-time commitment encompassing service, training, and skills-building experiences related to healthier buildings and communities. GCF is committed to the ongoing success of our alumni.

GCF’s programs are rooted in the belief that these young NYC residents are uniquely positioned through leadership, training, and service to drive change in public housing communities while building skills, earning certifications, and gaining experience to help achieve economic prosperity. Partnerships with residents, local and city-wide organizations and agencies, funders, and employers are essential for the holistic approach required to realize the change we envision.

BENEFITS:

comprehensive medical, dental, vision and life insurance, generous paid time off & holidays,

TO APPLY:

Please submit your resume and a cover letter through TRINET, no phone calls