Senior Grants Administrator - Remote/Hybrid Pre-Award

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The University of Virginia Office of Sponsored Programs (OSP) seeks a Senior Grants Administrator to join the Faculty Proposal Services team. This role provides expert proposal preparation support to UVA units and Schools and may be performed on-site, hybrid, or fully remote per UVA guidelines.

Reporting to the Associate Director of Pre-Award, the Senior Grants Administrator collaborates with faculty PIs to prepare proposals, budgets, and ensure compliance with sponsor and institutional

Qualifications

• Bachelor’s degree required; four additional years of relevant experience may be accepted in lieu of degree.
• Five years of grant and contract experience.
• CRA certification or similar preferred.

Responsibilities

• High-Touch Customer Service: serve as a dedicated pre-award partner delivering consultative, responsive service to faculty and unit admins.
• Proposal Management: manage end-to-end grant submission, review FOAs/RFAs/PAs, create checklists and timelines, meet milestones.
• Document Compilation & Review: assist faculty with biosketches, current and pending support, facilities and resources, letters of support, and subawards.
• Budget Creation: prepare, draft, and revise detailed proposal budgets and justifications per sponsor guidelines and fiscal standards.
• Portal Submissions: complete forms and upload final packages into sponsor systems and UVA’s eRA system.
• Subject Matter Expertise: ensure compliance with state, Federal and University rules and provide guidance on policies.
• Compliance Review: review proposals for compliance with university, state, and sponsor guidelines.
• Post-Submission & Lifecycle Assistance: support JIT, PI transfers, spending approvals, RPPRs or non-competing continuations.

Skills

Communication

Grant administration

Attention to detail

Customer service

Education

Bachelor’s degree

Tools

eRA system

Job description

The University of Virginia Office of Sponsored Programs (OSP) seeks a Senior Grants Administrator to join the Faculty Proposal Services team. This role provides expert proposal preparation support to UVA units and Schools and may be performed on-site, hybrid, or fully remote per UVA guidelines.

Reporting to the Associate Director of Pre-Award, the Senior Grants Administrator collaborates with faculty PIs to prepare proposals, budgets, and ensure compliance with sponsor and institutional