Award Setup Grant Administrator, Grants and Contracts - Office of Sponsored Programs (Remote El[...]

University of Virginia; Charlottesville (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

University of Virginia is seeking an Award Setup Grants Administrator to support sponsored awards and compliance activities within the Office of Sponsored Programs. The role reports to the Award Setup Manager and offers remote work options under UVA guidelines.

Preferred candidates will have strong communication, the ability to learn new systems quickly, and the capacity to work independently while contributing to the Pre-Award team in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• At least three years of relevant grants/contracts experience preferred.
• Combination of education and experience may be considered.
• Occasional travel may be required.

Responsibilities

• Set up sponsored awards in ResearchUVA and Workday Financials.
• Review awards for conformity with policies and requirements.
• Identify and resolve issues in award documents and terms.
• Advise faculty and staff on research administration compliance (FAR, UG, sponsor guidelines).
• Manage a complex portfolio and meet sponsor deadlines.
• Develop and maintain standard operating procedures for award setup and post-award administration.
• Other duties as assigned.

Skills

Listening

Communication

Self-management

System adaptability

Education

Bachelor's degree

Tools

ResearchUVA Powered by Huron

Workday Financials

Job description

The University of Virginia Office of Sponsored Programs (OSP) Award Setup Grant Administrator, reporting to the Award Setup Manager, to perform sponsored award and compliance activities supporting our research mission. This position is eligible to be remote. OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State, University and sponsor regulations. The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Pre-Award team is a key component of the Award Setup Grant Administrator roles. OSP is a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills.

Award Setup Grants Administrator Responsibilities

• Efficiently manages setup of sponsored awards in both the research administration system (ResearchUVA Powered by Huron) and the financial system (Workday Financials).
• Reviews awards for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in award/agreement review on a timely basis through contact and follow-up with University administrators, faculty, sponsors or third parties as appropriate.
• Accurately identifies important award management terms and conditions in the award documents, including allowable costs, reporting requirements and billing terms.
• Serves as a resource for the University faculty and staff on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.)
• Manages a complex portfolio while providing quality service and adhering to Sponsor deadlines.
• Participates in the development and maintenance of standard operating procedures governing award setup and non-financial post award research administration at UVA.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications

Education: Bachelor's degree. Experience: At least three years of relevant experience is required, grants and contracts experience is preferred. A combination of education and relevant experience may be considered in lieu of a degree. Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Preferred Qualifications

Experience: At least 3 years relevant experience with grants and contracts in research administration, along with at least 1 year of experience in an award setup role at an institution of higher education. Licensure: Certified Research Administrator (CRA) certification or similar.

This is an exempt-level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines. For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/. This position will not be able to provide consideration for candidates who require sponsorship at this time. The University will perform background checks on all new hires prior to employment. Application review will begin after July 13.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.