Senior Grants Administrator: Pre-Award & Budget Expert

Jobtailor; Charlottesville (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

The University of Virginia in Charlottesville seeks a dedicated grant submission specialist to serve as a primary pre-award partner for faculty and unit administrators. You will manage end-to-end grant submissions, review FOAs/RFAs/PAs, and prepare detailed budgets with justifications while ensuring compliance with university and sponsor guidelines.

As a subject-matter expert in research administration, you will use UVA's eRA and sponsor systems to finalize proposals, coordinate timelines, and

Qualifications

• Bachelor's degree required; four additional years of relevant experience may be accepted in lieu of degree.
• Five years of grant and contract experience.
• Experience supporting pre-award grants and contracts in a higher education research administration environment (preferred).
• Certified Research Administrator (CRA) certification or similar (preferred).
• Must not require sponsorship.

Responsibilities

• Serve as a primary, dedicated pre-award partner to faculty and unit administrators.
• Manage the end-to-end grant submission process.
• Review complex FOAs, RFAs, and PAs.
• Create proposal checklists and submission timelines.
• Compile, format, and review administrative proposal components, including biosketches, current and pending support, facilities and resources, letters of support, and subaward packages.
• Prepare, draft, and revise detailed proposal budgets and justifications.
• Complete administrative forms and upload finalized proposal packages into sponsor systems and UVA's eRA system.
• Serve as a subject matter expert on research administration and provide policy guidance.
• Review proposals for compliance with University, State, and sponsor guidelines.
• Facilitate post-submission requests, including JIT documentation, PI transfers, pre-award spending approvals, RPPRs, and non-competing continuations.
• Perform other assigned duties.

Skills

Grant Submission Management

Proposal Budget Preparation

Research Administration Expertise

Certified Research Administrator

Compliance Review

Education

Bachelor's degree in a relevant field

Tools

UVA's eRA System

Sponsor Systems

Job description

The University of Virginia in Charlottesville seeks a dedicated grant submission specialist to serve as a primary pre-award partner for faculty and unit administrators. You will manage end-to-end grant submissions, review FOAs/RFAs/PAs, and prepare detailed budgets with justifications while ensuring compliance with university and sponsor guidelines.

As a subject-matter expert in research administration, you will use UVA's eRA and sponsor systems to finalize proposals, coordinate timelines, and